Office Manager

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar Leeds is on the lookout for a self-driven Office Manager who possesses a passion for managing a team, supporting others and providing excellent customer service. The ideal candidate will have an overall understanding of the Studio support functions and how they work together to ensure smooth day-to-day operations. You will have an eye for detail whilst also never losing sight of the bigger picture and possess a passion for teamwork and communication.

This is a full-time, permanent and in-office position based in Rockstar’s unique game development studio in the heart of Leeds, England.

WHAT WE DO

• We are a busy and organised team who ensure the smooth day-to-day operations of our Studios.
• We anticipate the needs of the Studio, ensuring everyone including our team can stay focused on their projects.
• We pride ourselves in providing positive and efficient support to the Studio and our visitors.
• We collaborate effectively with all support teams across Studio locations, providing a high level of customer service.

RESPONSIBILITIES

• Manage the day-to-day operations in the Leeds Studio, implementing and maintaining processes, admin systems and policies.
• Develop and maintain Studio services relating to catering, staff welfare, studio environment and travel.
• Onboard and manage supplier relationships for catering, travel, events and staff welfare.
• Work collaboratively with colleagues in Workplace Services (WPS), HR and IT support teams to ensure smooth day-to-day running of the Studio.
• Oversee and manage the coordination of all travel, accommodation and hospitality arrangements for the Studio and our visitors.
• Manage and support external and internal Company events and Employee Activities.
• Ensure health & safety regulations are followed including keeping policies and documentation up to date with Workplace Services Team.
• Oversee special projects and provide project focused support to the Studio Directors, project stakeholders, Senior Management and Workplace Services, HR & IT support teams.
• Monitor costs/expenses and stock control for budget preparation.
• Process invoices and store accurate financial records for accounts.
• Prepare reports and oversee filing and record management.

QUALIFICATIONS

• Bachelor’s degree in Business Administration/Management or equivalent experience.
• Minimum 5+ years’ experience in Admin or related field.
• Minimum 5+ years’ experience in a Management/Supervisory role.
• Excellent understanding of current safety legislation and best practice.

SKILLS

• Excellent organisational skills and attention to detail.
• Self-motivated and proactive.
• Ability to prioritise tasks and work under pressure.
• Good teamworking skills and the confidence to lead and motivate a team.
• Ability to manage your workload and supervise others concurrently.
• Excellent interpersonal and communication skills – keen problem solver and critical thinker.
• Strong time, task and resource management skills.
• Strong planning, project management and analytical skills.
• High proficiency in Microsoft Office applications including Outlook, Excel, Word and use of databases.
• Experience in booking corporate travel or supervising corporate travel requirements.
• Strong focus on customer service.

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• Experience working within the Creative Industries – video games, film, television, music.
• Experience working as a Personal/Executive Assistant.
• Experience working in Event Management or similar.

HOW TO APPLY

Please apply with a CV and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please contact the Human Resources Department.

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.

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