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Senior Office Administrator - Part-time Contract

Playground Games is looking for a Senior Office Administrator to join our Operations team on a part-time contract basis.

ABOUT US:

As a first-party Xbox Game Studio, we are passionate about making genre-defining games that are accessible, beautiful, and, most of all, fun.

SUMMARY:

Working closely with the wider Operations team, the Senior Office Administrator will provide efficient administrative support to the Studio. The role involves interacting with a variety of internal teams and disciplines, in addition to external visitors.

This is a part-time role with a minimum of 16 hours and a maximum of 20 hours a week.

What you’ll do:

Admin

• Provide administrative and operational support to the Admin Manager & Operations Manager for the day to day running of the studios
• Liaising with external travel company to coordinate staff and interview candidate travel
• Providing administrative and/or operational support for all onsite meetings (including interviews, visitors, PR events etc)
• Responding to emails sent to the tellmemore@ inbox and redirecting to appropriate people within the business
• Reporting building defects and facilities issues to the Facilities team
• Coordination of PG apartments including new starter allocation (as requested by HR) and upkeep including basic provisions, cleaning and maintenance
• Contribute towards the PG Studio Newsletter each week (including formatting and issuing in line with the rota)

Purchasing

• Ordering items and resources for the studio as needed
• Ordering new items of merchandise as requested by the Admin Manager and keeping a sufficient stock including ensuring all merchandise is appropriately stored and easily accessible
• Responsible for all printing/artwork requirements at both studios and liaising with internal stakeholders to establish requirements
• Liaising with HR, SLT and individuals to procure 5 and 10 year awards including arranging presentation/delivery of gift
• Following process and procedure as set out by the Finance team

Events

• Support the Admin Manager with the coordination and hosting of onsite and offsite company events
• Liaison with venues and suppliers
• Ordering resources
• Arranging pub nights and team events
• Ensuring all Events are delivered in line with the company Events calendar

Health & Safety

• Following all H&S policies and best practice at all times and identifying areas of improvement
• Assisting with new starter H&S induction tours
• Writing event risk assessments
• Issuing Eyecare vouchers to staff

Other

• Actively taking part in any Committee set up by the Admin Manager and Operations Manager to support the needs of the business e.g. Events Committee - including taking meeting minutes, capturing actions and ensuring actions are completed by relevant person
• Providing Reception cover as needed throughout the day including lunch cover and holiday cover (including purchasing/stock replenishment etc as necessary)
• Taking absence and duvet day requests from staff and logging onto eDays
• Performing other duties as may be requested from time to time, commensurate with the role

WHAT YOU WILL BRING:

• Excellent customer service skills
• Excellent written and oral skills
• Excellent problem solving skills
• Ability to think on feet
• Professional attitude and ability to work in a confidential manner
• An organised approach, planning tasks and setting realistic timescales.
• Flexibility to be involved in a number of operational support activities at a time
• Deliver work on-time, to agreed schedules and standard
• Maintain strong working relationships with team members and other disciplines
• Good working knowledge of MS Office inc Outlook, Excel, Word
• Be a champion for Playground Games and everything we produce

This is a fantastic opportunity to support on world-class games with an established, talented, and collaborative team at one of the industry’s most exciting first-party game studios.

Playground Games is proud to be an equal opportunity employer, we believe that diversity and inclusion fuels creativity. We are dedicated to creating a safe, comfortable and welcoming working environment.

We strive to build an inclusive culture that encourages, supports and celebrates the diverse voices of our team members. It drives our innovation and connects us closer to our players. We are committed to equity, diversity, and inclusion across age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

At Playground Games we recognise the importance of self-development, career progression, well-being and retention of our colleagues. We celebrate difference and welcome everyone to join us and to be themselves at work.

If you require any reasonable accommodation to apply for this position, please contact us on recruitment@playground-games.com