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PA & Office Assistant - Electric Square, UK

Electric Square is an award-winning game studio excelling in AAA console development, known for exceptional gameplay and visuals. Our 300+ expert developers across the UK, Singapore, and Malta craft immersive experiences on world class titles such as Diablo IV, Assassin's Creed Nexus: VR and The Lords of the Fallen.

We’re looking for someone to come onboard as our PA and Office Support extraordinaire, where no two days are ever the same! You’ll be teaming up with our Business Development Manager to help craft amazing and creative itineraries, sourcing hidden gems for events and client meetings all over the globe.

As well as be the welcoming face of our studio based in Brighton and ensuring every single detail is meticulously tended to, you’ll join forces with our Office Manager to help maintain the awesome studio vibe, from doing the very small things to the big. You’ll help create fantastic events from festive parties to project go-live celebrations or summer soirees. You’ll also be able to creatively step into the into the world of studio merchandise, coming up with ideas for things that will captivate and inspire others at our events, conferences, and festive gift ideas.

This role is predominantly Studio based, with the opportunity to work from home one day a week if desired.

Roles and Responsibilities

• Working closely with the Brighton studio Office Manager to assist in Office Management tasks, such as dealing with deliveries, couriers, food delivers and orders, helping with Christmas gifts orders and distribution and ensuring the studio is always kept tidy.
• Being the first point of call to visitors.
• Assist Office Manager with the organisation of Studio events. i.e Christmas parties, project go-live celebrations, monthly lunches.
• Reconcile credit card usage, process expenses through the studio’s expenses system.
• Supporting colleagues with administrative tasks, particularly the HR and Core Services team.
• Working closely with the Business Development Manager to organise travel and accommodation, including creating itineraries for international travel.
• Research and source appropriate venues and restaurants nationally and internationally for client meetings and entertainment.
• Act as an occasional PA for the studio directors, helping with the administration as required including expenses and travel assistance.
• Arranging couriers for international shipping.
• Purchasing tickets for events and conferences – establishing the best way to order bulk tickets most cost-effectively.
• Type up, organise, and file notes taken from client calls, ensuring these are concise and easily accessible by creating an organised filing system in OneDrive.
• Involved with ordering and creating ideas for studio merchandise for events and conferences.

Requirements

• High level of organisational skills.
• Warm and caring nature with a positive attitude.
• Excellent eye for detail.
• Be creative and full of imagination.
• Fantastic time management skills and ability to multi-task and prioritise work.
• Flexibility to adapt to changing work demands.
• Excellent written and verbal communication skills.
• Proficiency in MS Office

• You should also have:
• A can-do, willing-to-help attitude and muck-in with a friendly face.
• A desire to work in a creative, fast-paced environment.
• An energetic and enthusiastic attitude towards work.
• Are able to work independently.
• Previous experience in a similar admin position.
• A commitment to supporting team values and culture.

Benefits

When you join Electric Square, you can expect to enjoy a unique culture. Whether its participating and relaxing with one of our wellness benefits or discussing the latest games over lunch cooked one of Brighton's incredible pop-up diners. The Studio knows that it’s the best people who make the best games, and this is what Electric Square invests in. Below you will find all the benefits and perks you can enjoy as an Electric Square team member.

• Holidays - 25 days’ annual leave entitlement, including studio closure over the Christmas period, plus all UK bank holidays
• Bonus Anniversary Holidays - An additional day of annual leave for each year’s anniversary working at Electric Square, up to a maximum of 30 days of annual leave entitlement.
• Generous Team Project Bonuses (usually paid when the product ships/launches)
• Company Pension Scheme – Employer contribution matching award-winning pension scheme provided by NEST under the UK government's automatic enrolment scheme.
• Private Medical Insurance Scheme – Full private medical cover provided by BUPA Healthcare.
• Group Income Protection
• Health and Well-being Allowance – £50 per month to spend on your choice of a range of healthy activities, ranging from going to the gym, rock climbing, yoga and a lovely massage. It's on us!
• Group Life Insurance
• Private Dental Insurance Scheme – Full private dental cover is provided under our dental plan company scheme.
• Volunteer Time Off ‘Electric Square in the Community’ – Spend one day per year on full-pay volunteering for the non-profit organisation of your choice.
• Tech Scheme - Over 5,000 products available to buy over 12 or 24-month payment terms, saving up to 12% on National Insurance.
• Cycle to Work Scheme – Salary sacrifice cycle purchase scheme with tax savings through Evans Cycles.
• Free Fresh Home Cooked Electric Square Monthly Friday Lunch – Monthly Friday lunches bought to us by one of many amazing local pop-up diners – all local and organic, meat and vegan recipes. A wonderful way to catch up with everyone on a Friday over a beer or a bottle of Kombucha!
• Eye-care Vouchers – Free eye tests.
• Train Travel Season Ticket Loan – Interest free company loan to spread the cost of an annual season ticket.

• Free Awesome Swag – Sleek Electric Square T-shirts and merch, with the iconic Electra symbol emblazoned on the front. New ranges out every season.
• Extensive Video Game & Book Library – Borrow a game, a book or even a whole console.
• Free locally roasted Coffee & Speciality Teas
• Free Cereal Bar – Extensive granola, muesli and breakfast cereal selections.
• Exclusive anniversary presents – After your first and third year as an Electron.
• Fresh Fruit & Healthy Snacks – Provided every day, with a suggestion board for new treats.
• Pastries, Cakes & Doughnuts – For the odd naughty pleasure.
• Soft Drinks Fridge – A large range of free chilled soft drinks.
• Electra's Beer & Wine Fridge – Free beers, ales and wine and even the odd gin and tonic. Grab a beer at our end of week Show and Tell sessions and see what everybody else in the company has been up to.
• In-house Social Clubs – There are lots of ways to socialise with your colleagues here! From day one you’re invited to join in clubs for D&D fans, board games, bouldering, drawing nights, yoga, cooking club – the list goes on and there is always space open for new members!
• Two studios in the heart of Brighton – Electric Square South is right next to the Royal Pavilion in an imposing 1933 building originally called Electric House, Electric Square North is in a contemporary space on the other side of the Royal Pavilion.
• Dogs with Jobs - Electric Square is a dog friendly employer. Bring doggo into the studio to meet and hang out with the rest of the team any time!
• Personal Trainer Sessions – Free gym sessions with our own Electric Square personal trainer.
• Project Wrap Parties, Cinema Nights & Team Nights Out – We work hard together so it’s good to let off steam and spend some time together seeing what the wonderful city of Brighton & Hove has to offer.
• Summer Festival – Every year on a hot summer’s afternoon, we all leave work early to enjoy the sun with company organised pop-up diner, cocktail shack, bouncy castle, face painting and other fun amenities. The whole family is invited to spend the day coming to socialise with us, on us :)
• Exhibitions & Days Out – If there is an event happening of interest to us, we’ll happily spread the word, pick up the bill and see if any Electrons are up for going – we’re keen to get everyone out seeing what’s going on.

Role Information: EN

Studio: Electric Square

Location: Europe, United Kingdom, Brighton

Service: Game Development

Employment Type: Permanent

Working Pattern: Full Time, Remote or Onsite