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Workplace Specialist (Office Manager)

At Keywords, we are using our passion for games, technology and media to create a global services platform for video games and beyond. Our aim is to become the “go to” provider of technical services.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In so doing we empower our clients to remain lean and agile, and to focus on creating the most engaging experiences.

Keywords is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way. www.keywordsstudios.com

We are looking for an experienced Workplace Specialist (Office Manager) to work in our office located in Malta, who will be responsible for the operation and maintenance of building systems and services. You'll be responsible for the management of services and processes that support organisation. You'll ensure that best practices are followed for maximum efficiency and that the most suitable working environment is attained for its employees and their activities.

Duties and Responsibilities

• Contribute to the development and achievement of Keywords Studios Malta medium and long-term strategy, ensuring effective inclusion of employees working in different teams
  
• Read and understand the broader business environment and provide expert and informed analysis and advice to ongoing operations and expected decisions
  
• Liaise with HR to design and lead initiatives including research and diagnostics (e.g. annual employee engagement survey and exit interviews), to maximise the engagement of all employees and build organisational commitment to the desired culture
  
• Work in partnership with HR on effective internal communications in support of organisational development
• Support HR in accommodation for relocated employees
• Manage the General Services for the site coordinating with external vendors for what that concerns ordinary and extraordinary maintenance.
• Ensure that the facility is clean and maintained.
• Ensure security and emergency preparedness procedures are implemented properly.
• Ensuring adherence to office-based policies and procedures
• Ensure buildings meet health and safety requirements and that facilities comply with legislation.
• Assisting with onboarding for new starters, ensuring they have received all equipment and furniture required, received health and safety guidance, tour etc
• Address employees query regarding office management issues and continuous monitoring of the employee experience
• Implementing and maintaining office policies and administrative systems
• Liaise with HR to ensure appropriate guidance is followed with all staff matters

• Special projects or initiatives on an ad—hoc basis

Requirements

Skills & Experience Required

The ideal candidate for this role should have good communication and organizational skill and a previous experience as Office Manager in an international company, possibly in the gaming industry.

Technical Skills

• At least 5 years’ experience as Workplace Specialist (Office Manager) in international companies, possibly in the gaming industry
• High School Degree

• Previous experience in maintenance supervision or related field

• Fluent English both written and verbal

• Strong knowledge of Microsoft Office

Behavioural Skills

• Integrity and confidentiality

• Good interpersonal and customer service skills

• Good organizational skills

• Excellent time management skills

• Organized Team Player

• Encouraging to team and staff

• Proactive nature

• Strict adherence to company philosophy/mission