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Senior Administrative Assistant

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Job Title:

Senior Administrative Assistant, Warcraft Arclight Rumble Team

Job Description:

Blizzard is looking for a pro-active, motivated, and highly organized professional to function as a Senior Administrative Assistant to the Warcraft Arclight Rumble team. This position requires a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment. The ideal candidate will be ready to provide service at a moment’s notice, stay cool under pressure and can handle multiple projects fluidly. Relationship building and schedule management will be a priority and excellent communication skills are a must. The chosen candidate will join our team of highly skilled Admins with a targeted career path within the Administrative department.

Responsibilities:

• Maintain the daily Out Report and adjust timesheets as needed.
• Manage multiple busy calendars and balance appropriately.
• Plan meetings and conference calls, including calls across multiple time zones around the globe.
• Coordinate travel for conventions and events, including visa and passport paperwork.
• Assist in the development of presentational materials using PowerPoint and other tools.
• Plan and execute team events, gifts, and other exciting team perks for 100+ staff.
• Maintain team discretionary spending budget and coordinate its allotments with management.
• Drive multiple ongoing cultural activities.
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• Work with outside vendors to facilitate legal contracting, payments, and other necessary paperwork.
• Manage new-hire welcome packets by maintaining available inventory and facilitating outgoing shipments.
• Manage development device (phones) inventory, purchases, and usage by team members.
• Pick up supplies and / or deliveries from shipping department, vendors, or stores, and deliver / set up at events, meetings, and team areas.
• Manage meeting room calendars via Outlook and coordinate requests for their use from other departments.
• General office duties, including reconciling expense reports, ordering catering, correspondence, filing, etc.
• Plan and execute office moves, from small to large groups.
• Perform regular walkthroughs of the team space to ensure our facilities are in good order and any needed maintenance issues are resolved.
• Handle other duties as needed.

Requirements

• 3+ years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Excellent written and oral communication skills.
• Impeccable organizational and time-management abilities.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Ability to function efficiently with minimal direction.
• Exceptional attention to detail as well as ability to see the big picture.
• Ability to act with discretion when handling confidential matters.

Pluses

• Experience in a game or entertainment company.
• A passion for gaming.

Required Application Materials

• Resume
• Cover Letter

Blizzard Entertainment is a global company committed to growing our employees along with the business. We offer generous benefits and perks with an eye on providing true work / life balance. We’ve worked hard to foster an intensely collaborative and creative environment, a diverse and inclusive employee culture, and training and opportunity for professional growth. Our people are everything. Our core values are real, and our mission has never changed. We are dedicated to creating the most epic entertainment experiences…ever. Join us!