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Production Payroll Coordinator

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Job Title: Production Payroll Coordinator

Reporting To: Director of Payroll

Department: Finance

Your Position

Under the direction of the Payroll Director, the Production Payroll Coordinator administrative & end-to-end Payroll tasks support the Payroll Operations team in all administrative aspects to ensure Payroll accuracy & timeliness. Helps manage the department’s case management system to provide timely responses to Payroll requests & inquiries. This position requires comprehensive knowledge of Payroll, excellent communication skills, functional & transactional audits of electronic data, as well as experience in building & maintaining relationships with internal/external customers.

Player Profile

Experience

• Delivers Payroll operational standard processes with regard to weekly Production Payroll functions
• Daily management of Payroll department-assigned cases via the Company’s case management system
• Daily management of incoming/outgoing department mail
• Manage weekly timecard approval & submission of contractor timecards expenses to ensure payments are made timely & accurately
• Manage approved new hire onboarding processes via 3ps system. Verify, review & approve the start packet for pertinent documents including I-9 Form, compensation, work state, project name, GL codes, additional deal points, others
• Coordinate recurring funding requests for approval; reconcile invoices (requires the use of Company invoice system & 3ps Payroll system)
• Create & manage project creation & Payroll workflows within the digital timecard management system
• Support financial operations related to the employer of record Payroll including invoicing, coding, budgeting, reconciliation, reporting, & projections, working closely with Blizzard’s accounts payable team & the broadcast & events business operations team
• Partner with the employer of record (3ps) to analyze, report on, document, & improve production Payroll systems & business processes
• Develop & facilitate training for production team members & staff on employer of record requirements, processes, & standard processes
• Perform continuous timecard quality checks; ensure accurate entry per specific regional, project, & contractor requirements
• Request & audit Payroll adjustments to rectify payment imbalances & other concerns
• Archiving & proper record-keeping of Payroll supporting documents; both electronic & hard copies
• Provides support with duties as specified by Payroll Operations, Payroll Tax Operations, & department management
• Collaborates with a team environment to meet all departmental goals & deadlines
• Establish strong and consistent partnerships with all applicable Business Partners/Departments
• Maintains applicable compliance knowledge by reviewing & studying professional publications as well as completing Payroll educational courses annually or as requested by department management
• Participates with other Payroll related projects, including internal & external Payroll audits
• Exercises good written & verbal communication skills to ensure customer service standards are delivered; Prepares thoughtful, informative, & supportive written & verbal communications to internal & external contacts; Ability to maintain confidentiality & exercise extreme discretion
• Partner with studio manager & production managers to maintain visibility & accurate records of staff schedules & attendance
• Excellent problem-solving/judgment skills, & a high level of attention to detail & accuracy
• Opens & tracks tickets/cases with Payroll vendor for production issues & process improvements
• Provides processing support to Payroll Operations
• Ensures the integrity of the Payroll Operations Guide & the Payroll Shared Service SLA
• Complete other duties & responsibilities as assigned

Knowledge and Skills

• 2-3 years in a Payroll Office performing Payroll administrative support functions.
• Knowledge of state & federal wage & tax laws & overtime requirements.
• Proven customer service skills while maintaining a confidential work environment.
• Ability to effectively communicate information to employees & management.
• Ability to positively & collaboratively work in a team environment.
• Ability to maintain confidentiality & exercise extreme discretion.
• Ability to handle & prioritize multiple tasks & meet deadlines.
• Ability to perform physical requirements of the position with or without reasonable accommodations.

Extra Points

• Experience in a high volume, multi-entity, multi-state, Payroll shared service-based environment.
• Experience with existing Payroll systems

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com General employment questions cannot be accepted or processed here. Thank you for your interest

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world's largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for ‘Every World’ - we’ve got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics