Production Coordinator

X Studios
Winter Park Florida
11 days ago

About X Studios™:

X Studios™ is an award-winning, creative + technology studio crafting digital experiences for brands around the world – Specializing in interactives, gaming, mobile & platform design, Virtual Reality, Augmented Reality, and experiential & custom fabrication. Our flexible, fun, and transparent approach has allowed us to work with well known brands like Universal Parks & Resorts™, Disney™, Lady Gaga, EA Sports™, and more.

Be a part of an exciting company with many perks and a ton of growth potential.

Job Summary:

Our Production Coordinator is the heart and soul of our entire operation. You’ll be responsible for the very active development and management of all high level projects. From assisting with project-related aesthetic, show and guest-experience elements, to being in the room on all meetings/taking meeting notes and allotting assignments, we’ll rely on you to keep day to day operations flowing smoothly and calling out challenges before they happen.

You’ll be working hand-in-hand with our Production Team as our Client’s Responsible Individual (RI) on assigned projects, overseeing meeting notes, assignments, managing external/internal resources, and determining strategies ensuring the successful completion of all tasks and/or assignments through all aspects of design and production from original concept through final installation.

Job Responsibilities:

  • Maintain client relationships and conduct status updates, meetings and milestones.
  • Coordinate communication documents (internal and external) with the Production/Engineering Team.
  • Package key deliverables to Production Team, then once approved, to Client.
  • Be the keyholder of internal systems, including development and Scrum dashboards.
  • Assist Production Team with project documentation including Scopes of Work, schedules, technical and functional requirements.
  • Work closely with Creative and Engineering teams to set goals and check quality of deliverables and review deliverables.
  • Resolve issues in a timely and diplomatic manner and utilize change management to remain agile to account for changes in project scope.
  • Step in, and self-start, solutioning to assist when “all hands on deck” with production throughput and capacity.
  • Collaborate in defining and implementing project management processes and workflows.
  • Coordination of third-party vendors, budgets, milestones, deadlines, and installations.
  • Perform other duties as assigned.

X Studios™ Team Benefits:

  • A very competitive full-time salaried position
  • Semi-Flex Schedule with Flexible Work from Home
  • Medical & Dental coverage
  • 3 weeks of paid personal time
  • Free Weekly Lunches, Team Lunches

We believe transparency is key at X Studios™, so we invite all prospective applicants to review our Team Handbook, available publicly online, at .

Compensation & Salary:

  • Base salary plus performance bonuses.


  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Consistent attendance and transportation is a job requirement.

Education & Experience:

  • Bachelor’s degree: Preferred, from a four year college or university in Theatrical Arts, Theme Park or Entertainment Design, related field, or equivalent of experience.
  • Required 2-3 Years: experience in high-impact project management.
  • Required 2-3 Years: experience in media related design/production field; or equivalent combination of education and experience.

Additional Information:

  • Strong production portfolio, including Coordination effort examples.
  • Thorough understanding and organization of budgeting, scheduling, bid package preparation and variety of vendors.
  • Basic knowledge of technologies, including A/V, robotics, engineering, coding, building and various show systems.
  • Knowledge of architectural, project management and production/construction practices.
  • Demonstrates ability to lead our team, instill a spirit of teamwork and promote staff development.
  • Makes independent choices free from immediate supervision.
  • Possesses solid aesthetic sensibilities and storytelling skills to support the creative process and to facilitate communication between all disciplines.

Note: You must be a US citizen or have a work permit to work in the US. The position requires the ability to work from our Winter Park, FL office. Due to the overwhelming responses, only candidates selected for an interview will be contacted; no phone calls, please. Also, no staffing or placement agencies.

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