This job might no longer be available.

Production Coordinator

POSITION: Production Coordinator

REPORTING TO: Operation Manager

What a Production Coordinator does at EA:

• Bilingual in English and Mandarin Chinese both conversational and writing
• 3-5 years administrative experience
• Excellent written and verbal communication skills
• Proven proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Effective relationship building skills
• Detail-oriented, multi-tasker, with excellent time management skills
• Ability to complete complex work assignments and projects with minimal supervision
• Ability to take ownership and initiative with solid critical thinking and strong analytical skills
• Ability to prioritize workflow and balance shifting priorities
• Ability to demonstrate success working in a fast-paced, dynamic environment
• Ability to be proactive and predict needs before they arise
• High tolerance for dealing with adversity; must perform well under pressure
• Capable of owning and driving processes to improve efficiencies on behalf of the team
• Quick learner with outgoing, engaging personality
• Creative, enthusiastic team player
• Experienced in event planning and/or organizing team building activities
  

RESPONSIBILITIES:

• Perform a variety of duties to support department and team objectives
• Assist team members to submit or escalate Helpdesk tickets when appropriate
• Directly responsible for adhering to all company policies and procedures
• Responsible for providing company policy & procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use
• Facilitate the onboarding of new hires; coordinating with Recruiting, HR, IT and managers
• Onboard new team members; ensure desk/equipment setup, first day pick up, team area orientation & initial introductions
• Space planning and coordinating internal moves
• Assist team members with general HR and payroll related inquiries
• Submit Oracle account set-up requests for new team members
• Process reimbursements using the iExpense tool and process Amex reconciliation monthly for EASH and staff business expenses
• Purchasing – hardware/software, office supplies, team snacks, misc.
• Contract administration using Salesforce tool
• Manage meeting room and manager calendars when requested
• Coordinate meetings and team events as well as catering
• Plan and coordinate team building events and activities
• Responsible for proactively maintaining department common areas and participating in creative sessions to appropriately brand these areas
• Coordinate shipping / couriers
• Attend information / training sessions related to new studio processes; communicating or providing additional training to team members as needed
• Develop and maintain strong working relationships with internal and external partners
• Extensive travel coordination working closely with team members & Travel Team and creating travel packages. Processing travel Business Visa’s when required
• Responsible for storage closet space, organization, stocking, etc.
• Assist with supporting EA Studios Content training programs as required
• Provide Production Coordinator support to client groups within EA Studios Central Services as needed
• Perform any other duties as assigned by manager with accountability and responsibility defined prior to the commencement of these duties.