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Part Time Executive Assistant / Office Manager

Cold Iron Studios is hiring a Part Time Executive Assistant / Office Manager to support the three co-founders as well as the Cold Iron team. The ideal candidate will be a highly organized self-starter, who is able to multi-task in a fast-paced environment, maintaining “can-do” and “always-on” mentalities.

This is currently a remote position but requires occasional visits to our downtown San Jose office.

Your Contribution

• Act as Executive Assistant to the Co-Founders
  • Process expenses and expense reimbursement
  • Schedule appointments, including staff and departmental meetings
  • Preserve sensitive, confidential, and proprietary information
  • General administrative duties including drafting memos, meeting notes, phone screening, mailing, etc.
  • Assist in other special projects as needed
  • Miscellaneous tasks like sending gifts, organizing reports, conducting surveys, helping with larger projects
• Act as Office Manager to Virtual & Physical Office
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Manage relationships with vendors, service providers, and landlord
  • Organize office operations and procedures
  • Partner with the People and Culture team to maintain office policies as necessary
  • Coordinate with IT department on all office equipment
  • Ordering and procurement of supplies
  • Event planning
  • Keep track of employee milestones and celebrations
  • Choose new company swag and keep and inventory of existing swag
  • Be flexible with your time and willing to be interrupted by the needs of team members
  • Strategize improvements and drive the creation of new culture related activities, processes, events, and traditions.
  • Invent and implement creative ways to keep people engaged while working from home
  • Become skilled at tracking down answers to questions
  • Be the voice and face of Cold Iron by answering our main phone line and greeting all visitors and guests warmly
  • Quickly master, document, and train others in new systems or programs

Your Knowledge and Experience:

• Authentic, warm, savvy, communicative
• At least 2 years of experience in a position of responsibility
• Excellent oral and written communication skills, including presentation skills
• Event planning experience preferred
• Have a high respect for the handling of confidential or sensitive information
• Proficient with MS Office suite, Google Suite, and other computer applications
• Demonstrated ability to work independently with attention to detail
• Ability to quickly build relationships and establish trust with leaders, hiring managers, colleagues and candidates/applicants, employees, and the public at large
• Experience or interest working in video gaming industry (strongly preferred)

About Cold Iron Studios:

Cold Iron is a team of 40+ passionate game developers located in the Silicon Valley. Our veteran game devs have decades of experience developing and launching award-winning MMO and action titles on PC and console. We strive to create a safe workplace for all game lovers, and we would love to welcome you to the team.

**Daybreak Games is an Equal Opportunity Employer, committed to Diversity in the workplace.**

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