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Office Manager/Executive Assistant

Job Description

Our LA office is growing! We're looking for a person to join us as an Office Manager/Executive Assistant and support our everyday work in our LA office. An ideal candidate would be proactive and well-organized. There’s a possibility to work from the office or in a hybrid working model. If you already have some experience in a similar position, feel free to apply! :)

Daily responsibilities

• Arranging and managing domestic and international travel itineraries.
• Assisting with HR tasks and projects.
• Assisting with Finance/Accounting projects and data entry.
• Maintaining digital data repository and filling system.
• Managing corporate card expenses, tracking receipts and processing monthly reports.
• Managing busy and complex calendars including scheduling business-related and personal appointments and video calls and managing planning for meetings, conferences, and events.
• Initiating calls with key partners or talent agencies.
• Supporting in house Franchise team on various Marketing and PR projects as well as local video gaming related Events
• Assisting with preparing presentations and other materials shared with other internal teams.
• Managing the office space and renovation projects.
• Completing personal tasks & errands for CMO and visiting executives as needed.
  

Qualifications

• Bachelor’s degree, ideally in Finance, Marketing or Communication.
• At least 4 years of experience as an Executive Assistant, Office Coordinator or similar.
• Highly organized, able to work well under pressure, and manage multiple projects.
• Perfect phone etiquette to project the level of professionalism necessary to represent the CMO and the company when interacting with external partners.
• Being a true problem solver at heart with a genuine interest in helping to create an impressive office atmosphere.
• Initiative-taking with a keen sense of “get it done”.
• Exceptionally good knowledge of MS Office and most common software applications.
• Ability to manage sensitive information with strict confidentiality and discretion.

Nice to have:

(Please note that these skills are not required to apply for the position)

• Knowledge of QuickBooks or other accounting software.
• Knowledge and experience working with Adobe Suite, PowerPoint or other presentation software.
• Polish language fluency.
• Prior experience working in a video game company.
• Passion for Video Games :)

Additional Information

Benefits

• Blue Shield Access+ Platinum PPO Health, 100% paid by the company for you and your family. (To start 30 days after your 1st day with us).
• Humana Vision / Dental 100% paid by the company for you and your family. (To start 30 days after your 1st day with us).
• 401k plan (6% match) (To start 30 days after your 1st day with us).
• Paid Company Cellphone, Laptop.
• Gym Cost Reimbursement Up to $200 a month.

Company Description

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. As a driven team of talented professionals from all around the globe, we want to earn our place as one of the world’s top video-game developers, push narrative boundaries, and build unforgettable stories that set and redefine the standards for the genre.