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Office Coordinator

Avalanche Studios Group has been growing and evolving for the better part of two decades, and we’re not about to slow down! To help create and maintain a world-class workplace experience for 350+ employees in our Stockholm location, we’re now looking for an Office Coordinator who is passionate about creating ideal conditions for wellbeing, efficiency, and stability in a creative and fast-paced environment.

You’ll join the Office team in Stockholm where you’ll work alongside our two Office Coordinators and Office Team Lead, and report to the Location Manager. You’ll also be a part of our global Operations team, with the opportunity to impact and improve our ways of working worldwide through cross-functional coordination with IT, People, Finance and Communications teams. As a part of the Office team, you’re in charge of our facilities in Stockholm and making sure that the office is welcoming, tidy, and fit for current as well as future needs.

The responsibilities of the Office team are diverse and touch upon many areas throughout the organization, which is why you’ll play a significant role in making Avalanche Studios Group a great place to work. You’ll take part in internal projects related to wellness initiatives, on- and offboarding processes, contract management, company travel, and event planning, to name a few.

To succeed in this role, you are most likely an organized and creative problem-solver, great with people and at creating a welcoming atmosphere. You are a team player, eager to learn and constantly curious about how to provide the best workplace experience for our employees.

What you’ll do

• Ensure that the facilities are in tip-top condition in collaboration with team members, janitors, landlord, and vendors

• Manage the reception 8 AM to 5 PM per our weekly schedule: welcome visitors, handle incoming and outgoing calls, post and couriers

• Help with various bookings, orders and purchases as needed

• Act as a point of contact to vendors and suppliers

• Follow office related routines on a daily and weekly basis

• Provide extraordinary service to our teams and management

• Arrange company travel, events and conferences as well as mood-boosting activities and celebrations in the office

• On- and offboarding tasks in coordination with HR and IT

• Tasks related to e.g. apartment contracts, language courses, updates in our workplace management system, contract management, wellness activities

Who you are

• You have 1-2 years experience of a similar role, preferably in a creative, dynamic and international environment

• You are service-minded, responsive, great at communicating and a people person

• You are an organized self-starter, good at prioritizing and enjoy mixing administrative work with hands-on tasks

• You have an eye for detail and are not afraid to challenge yourself or the status quo when there’s room for improvement

• You are a team player with a growth mindset and believe that transparency, collaboration and engagement are key to succeeding as a team

• You’re fluent in English and have great knowledge in Swedish (native not required)

If you’ve read this far thinking “yes, yes, yes” – we’d love to hear from you!

The nitty-gritty
This is a full-time position in our Stockholm studio. We take individual competence growth seriously, so we offer opportunities to continuously increase your potential.

Our values
At Avalanche Studios Group, we believe in worlds beyond limits, and we’re committed to developing a diverse and inclusive workplace. All Avalanchers have a shared responsibility to create an open work environment where everyone is treated equally and respectfully. Being part of our world is not contingent on where you’re from, your gender, or sexual orientation. It’s all about your passion and creativity.

The location
Our Stockholm office is situated in Södermalm, the beating heart of the city’s game industry. It’s a physical representation of our games – the lush vegetation of Just Cause and theHunter: Call of the Wild meets corroded metal straight out of Mad Max. We hope you’ll join us and make this place your creative base camp.

How to apply
To apply for this position, please register below and provide your CV in English. We review applications continuously. All further studio-related information is provided under a non-disclosure agreement.