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Office Coordinator

OFFICE COORDINATOR

Summary:

As one of the most recognized and talented technology companies in the world today, we strive to hire team members who are customer centric, motivated and who have experiences that bring new perspectives to the company. We seek the best talent and provide experiences to foster a fun and engaging atmosphere. We are looking for team members that are not afraid to learn as well as work hard, while having fun at the same time. We offer an extensive benefits package for full-time employees that includes medical, dental, vision and 401k.

The Office Coordinator is responsible for, but not limited to front office activities, including the reception area, mail, some purchasing requests, and inventory. Also responsible for coordinating office services and related activities, including maximum utilization of services and equipment. Assists the Facilities Manager with arranging internal office moves and providing arrangements for office meetings. Reports to the Facilities Manager.

Job Responsibilities:

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Greet customers, candidates and clients with a positive attitude and assist them accordingly
• Maintain and update databases such as mailing lists and contact lists for efficient communication
• Coordinate and schedule meetings
• Creates employee badges, assigns temporary badges and maintains employee schedules in Brivo
• Maintains attendance information in our database and distributes the daily attendance reports via email
• Maintain office supplies by checking inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking and delivering supplies to employees
• Heads the Social Committee
• Communicates with local vendors to obtain employee discounts
• Communicates with building management regarding any issues or requests
• Coordinate the copying, scanning and faxing of various department communications
• Create content and maintain our digital signage
• Ensure office equipment is properly maintained and serviced to avoid excessive down time
• Assist with event planning, implementation and maintains records of vendors and venues
• Assists in booking travel for employees
• Ensure timely housekeeping of office areas
• Participates in department projects as needed

Knowledge and Skills:


• 2+ years of front desk/receptionist experience to include multi-phone line capability
• Excellent communication and writing skills
• Intermediate level using MS Office Suite and ability to process daily data utilizing a database
• Working knowledge of mail processes such as postage machine, USPS, Federal Express and UPS
• Exceptional attention to detail with success at multitasking

Qualifications (Required):


• High School Diploma or equivalent
• 2+ years of previous experience as a receptionist or office assistant
• 2+ years of computer literacy, specifically MS Word, Excel and Outlook
• Good planning and organizational skills with attention to detail
• Well-developed interpersonal and communication skills
• Reliable with the ability to work in a team environment
• Professional appearance and positive personality
• Ability to lift approximately 10-20 lbs
• Ability to sit for long periods of time
• Must be able to communicate effectively in English, in both written and oral forms