This job might no longer be available.

Executive Assistant

Do you enjoy juggling multiple tasks, and are you known for delivering high quality? Then you might be the right candidate for the job as Executive Assistant to our General Manager.

At FRVR we publish games and we are a fast-growing young company with clear values, which is reflected in the way we undertake our tasks and collaborate - common problem solving is a high priority. We believe that professionalism and high integrity, while simultaneously having high energy and a sense of humour goes hand in hand.

The GM is responsible for building the leadership team and the development of the company - 50 people in total. Besides the more traditional EA tasks set out below, you will be a key player in supporting the leadership team. You will be an important anchor in the teams creating coherence both within the leadership team and towards the rest of the company. Therefore, you should have a natural flair for stakeholder management. Your empathy combined with a good sense of propriety means that the people you support always receive valuable, discrete, and professional support.

To succeed in this job, it takes a well-structured and detail-oriented person, as well as a proactive and analytical problem solver. It is also essential that you are a proactive “self-starter”, who manages tasks on your own. Ideally, you are both flexible and pragmatic and a person who considers no task too small. It is crucial that you are an emphatic team player with the ability to build strong relationships.

Challenges & Responsibilities

• Email and calendar management
• Planning and preparing meetings, e.g. ensuring timely pre-read material
• Serving as coordinator of team meetings including preparation of minutes
• Drive internal communication such as updating the weekly status
• Preparing presentations
• Participating in project meetings and updating project lists
• Travel planning and reimbursement
• Articulate personal tasks and home responsibilities with relevant stakeholders;

We are looking for someone with:

• Fluent Portuguese and English
• Experience with modern digital tools including GSuite, Slack, Dropbox, Notion, etc.
• Relevant Training in Office Management, administration, languages, etc. University education is an advantage but not a requirement.
• Solid experience as a coordinator, PA, EA, Admin Manager in a fast-paced company with an international context
• Strong Stakeholder management and communication skills
• A strong sense of reliability - things get done without having to be asked twice

What else you should know:

• You will have a permanent work contract;
• You will have a top tier health insurance;
• You will have 23 vacation days;
• We have a flexible working setup - currently full remote but intend to have a full office in central Lisbon;