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Executive Assistant

Who We Are:

2K is a leading global developer and publisher of some of today’s most popular games and is most well-known for several of its critically-acclaimed franchises, including NBA 2K, Borderlands, BioShock, Mafia, WWE 2K, Sid Meier’s Civilization, XCOM, PGA TOUR 2K and more.

Administrative team members at 2K have the mighty task of making sure all daily functions run like a well-oiled machine. They have their hands in just about every department across the business and regularly partner with executives, senior staff and various teams to make sure their goals are carried out seamlessly and efficiently. Have a borderline obsession with details? Good at prioritizing and seeing three steps ahead? Able to switch hats gracefully as new projects come your way? Wizard at Microsoft Office and setting up Zoom calls? You’ll fit right in with us.

What We Need:

We are looking for an exceptional Executive Assistant to provide daily support for our SVP of Growth, Jessica Hopp, VP of Operations, Melissa Miller in addition to general support of multiple VP’s in the Growth organization. You’ll have the exciting opportunity of interacting regularly with our executive team, internal and external studio heads, and business partners throughout the games and entertainment industry… all while improving the efficiency of those you support. We need a confident, proactive, and detail-oriented person who can see beyond the immediate when it comes to executing our leaders’ visions. Personality and approachability is also key in this critical role that has tons of impact.

Responsibilities:

• Provide Executive support for SVP Growth & Partnerships and VP Operations
• May provide support for 2K’s President and other members of the Exec team, as needed
• Manage and maintain calendars and schedule appointments, ensuring all parties are informed of and kept abreast of schedule changes and updates
• Maintain executives’ offices in a professional manner, ensuring all supplies are in order and office is ready for any guests
• Coordinate travel arrangements including but not limited to flights, car service and hotel accommodations; works closely with ProTravel to ensure timely response and accurate itineraries
• Complete and processes expense reports through Concur
• Coordinate meetings and department functions including but not limited to preparing calendar invites and Zoom calls, preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and coordinating any necessary technical support
• Coordinate with Legal on vetting any necessary department-related contracts
• Act as a liaison between Executives and other VP’s/team members
• Coordinate shipping for departments, including any necessary ship-outs at game launch
• Assist with new vendor set-up and any necessary security vetting
• Onboard new employees by facilitating all device, hardware and software needs and assist with training schedule
• Attend meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate
• Develop and maintain strong working relationships with 2K management team, other employees in multiple locations, and external business partners who regularly interact with company executives
• Create presentations / agendas as required
• Create status reports/executive summaries as needed
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Review and respond to daily internal/external mail and e-mail
• Compose, type, and distribute professional correspondence and e-mails, using individual initiative and as needed
• Conduct research as requested; compile reports
• Assist with special projects as assigned
• Assist Administrative team members as needed
• Perform other duties as assigned by manager

Who We Think Will Be A Great Fit:

A successful candidate for this role will be able to work independently and as part of a team with minimal instruction, be able to maintain the strictest level of confidentiality, and have an eagle eye when it comes to dates, times and details. The ability to spot inefficiencies in daily processes surrounding the executives you support will help ensure long-term success.

• Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience
• Prior work experience as a senior level admin, supporting C-Level executives highly desired
• Prior work experience in a production environment, such as video games, film or animation highly desired
• Excellent verbal and written communication skills
• Outgoing personality, with excellent interpersonal skills
• Highly Proficient on Microsoft Office Suite, specifically Outlook, Word, PowerPoint, and Excel. Experience with Google Suite and Zoom/online conference solutions are preferred.
• Acute attention to detail; strong spelling and grammar skills
• Ability to translate concepts into polished presentations
• Professional appearance and demeanor
• Self-motivated, with the ability to multi-task, manage priorities & manage workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Good judgment, with the ability to make timely and sound decisions
• Strong organizational and problem-solving skills
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

Please note that 2K Games and its studios never uses instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts.