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Executive Assistant

Who We Are

Hangar 13 is an internal 2K development studio that creates influential AAA video game experiences across all major platforms. The studio is based in four locations around the world: Brighton (UK), Brno & Prague (Czech Republic) and across the US, working collaboratively as one team. Each of our locations provides the opportunity to work with some of the most talented developers in the industry, on creatively challenging and exciting projects, in a diverse and welcoming environment.

Our focus is on making the highest quality games with sustainable, healthy development plans; to tell stories that engage players through worlds and experiences that keep them hooked from start to finish.

We strive to be a studio where our team members know they can make a difference and grow professionally alongside creating games they are proud of.

What We Need

We are looking for an established, super organised Executive Assistant who enjoys a varied workload to join us in Brighton as Executive Assistant to the Studio President.

This is a key and varied role with the primary responsibility to support our Studio President with daily administrative tasks, scheduling, expense reports, communications, travel arrangements, minute and action taking.

Reporting to the Operations Manager, you have the benefit of being part of a wider support team whilst having a direct and key relationship with the Studio President. As part of the wider Operations Team, when capacity allows, you will have the opportunity to support projects and contribute to the workplace experience at our Brighton headquarters.

What You’ll Be Doing

• Manage the Studio President's diary, including scheduling meetings, appointments, and events across multiple time zones and locations.
• Arrange complex travel itineraries, accommodations, and logistics for the Studio President and occasionally for other members of the leadership team, coordinating with our offices in Prague, Brno, and Novato.
• Prepare and distribute agendas, presentations, and other materials for meetings, ensuring timely delivery to all participants.
• Attend meetings, take headline minutes, and follow up on action items as directed by the Studio President, facilitating communication and collaboration among team members across different locations.
• Maintain and organise the Studio President's email inbox, prioritising and flagging items for attention while respecting confidentiality and discretion.
• Where capacity allows, provide general administrative and project support to the operations department as directed by the Operations Manager.
• Assist other members of the leadership team as needed and where capacity allows, particularly in regard to travel arrangements, bringing a positive energy to the studio through your work.

What We’re Looking For

• Proven experience as an Executive Assistant, supporting senior leaders in a fast-paced environment, with familiarity in the video game industry a plus, but not a requirement.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and manage multiple deadlines effectively, even across different time zones.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders across diverse cultural backgrounds.
• Proficiency in calendar management, travel coordination, MS Office suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Docs, Slides, Sheets).
• Attention to detail and discretion when handling sensitive information, understanding the importance of data security and privacy in a creative industry.
• Ability to work independently with minimal supervision and as part of a team, demonstrating flexibility and adaptability to accommodate changing priorities and work demands in a dynamic studio environment.

Hangar 13 prides itself on the diversity of its team members, partners, and communities. For this reason, we remain committed to providing equal employment opportunity in all aspects of the employment relationship, from recruitment and hiring through compensation, benefits, discipline and termination.

As an equal opportunity employer, we are also committed to ensuring that qualified individuals with disabilities are provided reasonable accommodation(s) to participate in the job application and/or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment. Please contact us if you need to request reasonable accommodation.

SECURITY NOTICE - We have recently been made aware of increasing occurrences of bad actors posing as company HR personnel to gain information from "potential candidates", in the form of job interviews and offers. These scams can be quite sophisticated and appear legitimate.

Please know that Hangar 13 and 2K never use instant messaging apps to contact prospective employees or to conduct interviews.

If you believe you have been a victim of such a scam, you may fill out a complaint form at https://complaint.ic3.gov/ and https://reportfraud.ftc.gov/ detailing as much as possible. We are taking these matters very seriously and apologize for any inconvenience.

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