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Executive Assistant Project Manager

Job Posting Title

Summary

What You'll Do

• Provide the executive with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meeting, and speaking engagements; coordinates with other departments as necessary for speeches and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements. Design general correspondences, memos, charts, tables, graphs, business plans, duplication of materials, etc.
• Maintain an efficient flow of information between all levels of the organization including internal and external contacts on a wide spectrum of plans and priorities but at the same time, m
• Screen incoming calls and correspondence to the executive, determining nature of call and whether or not it requires the attention of the leader, takes messages and maintains contact lists, and whenever possible responds to caller directly based on knowledge of leader’s preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department.
• Determine which correspondence can be handled by self and takes initiative in drafting responses for the leader’s signature based on knowledge of his activities, interests, priorities, and issues. Follows same procedures for electronic mail.
• Review, proofread, and format all correspondence prepared for the leader’s signature to ensure accuracy and completeness, as well as consistency with the association’s policy standards and exercises good judgment in following up with staff to ensure deadlines are met on documents requiring the president’s signature.
• Schedule and organize all activities/ appointments such as global meetings, conferences, events, speaking arrangements, travel, car services, and association activities. Event management includes invitations, site selection, related details and handle changes and cancellations as deemed necessary and/ or appropriate.
• Greets and manages all visiting members and guests in addition to handle all their needs for the duration of their stay.
• Serve as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff.
• Handle all business finances, reconciles credit card statements and manages all expense reports in a timely manner along with process invoices.
• Prepare annual business plan document and quarterly business plan reports.
• Assists with development of budget.
• Work independently and within a team on special and ongoing projects when necessary.
• Provide personal support as needed.
• Performs all other tasks as assigned.

What We're Looking For

• 5+ years prior experience supporting executives
• Effective communication and analytical skills, both oral and written including high degree of skill in grammar, spelling and punctuation are essential.
• High level of proficiency in Microsoft Office suite
• Bachelor’s degree strongly preferred; Individual must have a minimum of two years college training and a minimum of five years of combined executive-level administrative support experience.
• Willingness to support executive team and be on call 24/7

Why Aristocrat?

Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We’re a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. We offer a range of flexible working options through all.flex, our flexible hybrid work model and invite you to have a conversation with us about flexible working. EEO M/F/D/V

• World Leader in Gaming Entertainment
• Robust benefits package
• Global career opportunities

Our Values

• All about the Player
• Talent Unleashed
• Collective Brilliance
• Good Business Good Citizen

The US based roles may require registration with the Nevada Gaming Control Board (NGCB) and/or other gaming jurisdictions in which we operate.