*** Anticipated start date for this role will be around August 2022 ***
We are seeking a talent and enthusiastic C-Level Executive Assistant to support our CEO and COO at Xsolla! You will be based out of our Sherman Oaks, CA HQ and responsible for daily correspondence, scheduling, travel arrangements, outside vendor management, filing expense reports, managing contracts and invoices, and other organizational tasks. There is also a heavy operational and project assistant component to this role. You are someone that is trustworthy, a self-starer, innovative, and flexible. You also should come from one of the following industries: Gaming, Fintech or E-commerce, Entertainment/media or a highly entrepreneurial environment.
RESPONSIBILITIES:
- You have a knack for organization and will keep our executives on track by managing their schedules, calendars, and global travel arrangements
- When needed, you’ll keep meeting notes and share information or to-do lists with appropriate people
- You are tech savvy and can work your way around Google Suite with your eyes closed
- You are eager to take on new projects and help with operations as needed
- As needed you will analyze memos, emails, or other correspondence, and reply in the proper manner
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work when needed
- Meet with individuals, special interest groups, and others on behalf of executives
REQUIREMENTS:
Must Haves:
- Bachelor's Degree or equivalent experience
- 5+ years experience in an office setting, 3+ as an Executive Assistant/Gatekeeper for a E-level executive(s) and/or project assistance
- Experience at a Gaming, Fintech or E-commerce organization would be great
- Strong customer service/interpersonal skills
- Strong negotiation skills
- General gaming industry knowledge
- Must be able to immediately handle a significant workload and effectively prioritize projects with a high degree of autonomy
- Effective time management skills and excellent attention to detail
- Must be able to negotiate small deals and protect the company's best interest
- Well-versed in Google Suite and ready to learn new software systems as they are implemented
- Organization comes to you easily, and you are able to balance many things on your plate
- Work well on deadlines and generally deliver ahead of schedule
- You are a problem solver, with strong decision-making skills
- You are able to determine what is best for the company and stand by your opinions
- Ability to travel
Nice to Have:
- Experience working at an entrepreneurial organization
- MBA (not a must)
- Jira, Confluence, Concur experience
BENEFITS:
At Xsolla, we know it isn’t just about the paycheck. That’s why our Benefits Program is designed to meet and enhance our team’s physical, mental, and emotional well-being.
Our Benefits Program includes 100% company-paid medical, dental, and vision plans for full-time employees AND their families! Additionally, disability and life insurance are company-paid. Chiropractic coverage and flexible spending accounts are there for you, should you need them. And our 401(k) retirement plan includes a company match to help you plan for the future.
Burnout is bad for people and bad for business. That’s why we offer unlimited Flexible Time Off and 14 paid holidays each year.
We are all about personal and professional growth! Every Xsolla employee has a customized career roadmap, curated by the employee alongside their manager, that helps align company goals with individualized personal goals. In an effort to foster your growth at Xsolla, we offer opportunities for in-house training, independent study, conference attendance, and higher education.
ABOUT XSOLLA:
Xsolla is a global video game commerce company with a robust and powerful set of tools and services designed specifically for the video game industry. Since its founding in 2005, Xsolla has helped thousands of game developers and publishers of all sizes fund, market, launch and monetize their games globally and across multiple platforms. As an innovative leader in in-game commerce, Xsolla’s mission is to solve the inherent complexities of global distribution, marketing, and monetization to help our partners reach more geographies, generate more revenue and create relationships with gamers worldwide. Xsolla is headquartered and incorporated in Los Angeles, California, with offices in Berlin, Seoul, and cities worldwide. Xsolla supports major gaming titles like Valve, Twitch, Roblox, Ubisoft, Epic Games, Take-Two, KRAFTON, Nexters, NetEase, Playstudios, Playrix, miHoYo, and more.
For additional information and to learn more, please visit xsolla.com
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Xsolla is an equal opportunity employer and does not discriminate based on the following: race, color, ancestry, national origin, religion, creed, age, disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, and any other terms deemed by the State of California.
The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.
The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Xsolla takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. For more information related to GDPR or CCPA please reach out to careers@xsolla.com.
L ongevity O pportunity V ision E njoy the game!