This job might no longer be available.
EHS and Facilities Administrator
2 years ago
With a rich history of developing multiple AAA franchises such as Little Big Planet and Crackdown, as well as contributing to genre-defining titles like the Forza Motorsport and Hitman series, Sumo Sheffield’s vast development experience spans multiple genres and platforms.
As winners of the TIGA Star Employment Award for 2021, recipients of the GI Biz 2020 Best Places to Work Award and listed as one of the UK’s 100 Best Large Companies to Work for in 2021, Sumo Digital has enjoyed 18 years of stability and growth since its formation in 2003 and continues to strive for excellence across every single project.
The team have a track record of working on some of the world's biggest and best games and received two BAFTAs for their work on Sackboy: A Big Adventure. As the scale and exclusivity of projects continues to grow, there’s never been a more exciting time to join the Sumo Sheffield family!
The Role @ Sumo:
As we continue to grow, there's now a need to bring an EHS and Facilities Administrator into the business to support the Facilities Coordinator, Office Managers, Suppliers, Finance team. The role will support the Health & Safety and Facilities team by effectively dealing with administrative matters related to procurement, EH&S compliance and scheduling.
In your new role you will
- Property, goods and services procurement including the creation and follow-through of purchase orders, receipting of goods and services and maintaining contact with suppliers
- Adding and maintaining EHS and facilities suppliers for goods and services, including collecting supplier setup information and regularly updating insurance, H&S and other key supplier information
- Ensuring that internal and third-party inspections, maintenance and other scheduled visits take place by creating schedules and ensuring that external studio resources are booked to support them
- Supporting facilities fit-out projects, including the maintenance of project plans, organization of project meetings, handling of documentation including contracts and specifications
- Assisting with continuous improvement within facilities and the EHS&F team processes
- Collecting and reporting on key performance data including inspection results, facilities energy performance, and supplier performance
- Controlling documentation for EHS compliance and facilities projects to ensure that records are accurately kept and easy to access
- To act as the first point of contact between studios and facilities suppliers to book routine maintenance, report issues and follow up to ensure that services are delivered to the studios’ satisfaction.
- To support studios with the administration of H&S compliance, such as ensuring that employees are registered for H&S training as appropriate
To be successful you will:
- Have administrative experience dealing with procurement and working with suppliers
- Be comfortabe handling time-sensitive and confidential documents
- Have experience working with contractual documents (JCT construction preferred)
- Be confident working with external parties and challenging poor performance
Experience in any of these areas will be advantageous but not essential:
- Flexible and reactive to changing priorities
- Strong interpersonal skills
- Able to work under own direction to maintain multiple processes and meet deadlines
- Experience with procurement/e-procurement systems beneficial
- Basic understanding of business H&S requirements preferred but not essential
What we offer:
. Defined Annual Bonus Scheme
. ULEV car scheme
. Monthly allowance to spend on enhancing benefits
. Salary Sacrifice Pension
. Flexible Working
. 21 days free-use holiday
+ your birthday off
+ 5 learning days including 1 volunteer day
+ a duvet day
+ Christmas shutdown from Christmas Eve to New Year
+ Bank Holidays
+ extra allowance accrued for longer service
. Free dental insurance
. Life Assurance 4x Salary
. Income Protection of 75% for 5 years
. Enhanced Mat/Paternity & Adoption pay
. Employee Assistance Programme:
. Help at Hand - Remote GP, Mental Health & Physio appointments
. Free financial & home buying support consultations
. Cycle to Work Scheme
. Payroll Giving Scheme
. Access to 4,000 Udemy Courses
. Career Development Pathway
. Wrap Parties.
. Project Completion Awards
. Game/Creative Jams
. Big Family Events
. Studio social activities, e.g. running, board games, film, yoga, life drawing…
. Prism – Sumo’s employee diversity focus group
. Free fruit and drinks in our studios
. Employee Referral Bonus
. Relocation Support to the UK
. Visa Sponsorship
Where do we stand on diversity?
At Sumo, we want to enable everyone to bring their full, authentic selves to work every single day. We acknowledge that the games industry is far from perfect and a global organisation with people all over the world, from all kinds of backgrounds, we know it’s part of our duty to provide everyone at Sumo with a safe, accepting and affirming working environment.
We encourage and welcome applicants from all backgrounds.
More about Sumo Sheffield
Sumo Sheffield is located just outside the city centre in Sumo Digital’s HQ, just off J34 on the M1 and a stone’s throw from the city’s primary shopping and leisure complex. With a multi-building campus comprised of industry-leading facilities, an onsite gym and subsidised canteen, Sumo Sheffield provides everything needed for all teams to create the world’s best games.
Sheffield is the fifth largest city in the UK and is easily accessible by road and rail from Leeds, Manchester and the Midlands. The city enjoys a wealth of facilities to suit a wide array of interests, including:
o World-class sports facilities
o Iconic theatres and galleries
o Multiple retail and shopping experiences
o Diverse and renowned restaurants and eateries
o The award-winning National Video Game Museum
More about Sumo Digital
Sumo Digital is an award-winning international family of studios. Recent releases from Sumo Digital studios include: BAFTA-Award winning Sackboy: A Big Adventure, Hood: Outlaws & Legends, Control Ultimate Edition on Google Stadia, Apple Arcade Award-winning Little Orpheus, Hot Shot Racing, WST Snooker and Spyder.
Create Your Profile — Game companies can contact you with their relevant job openings.