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Contract Studio Administrative Assistant
1 year ago
We are looking for a mature individual with high energy, excellent coordination skills and a pro-active nature who can anticipate superbly. In this role, you’ll assist in keeping Bungie operating smoothly. You will provide an effective administrative support service for our team, while ensuring confidentiality at all times. If you’re process oriented, have a keen eye for detail, and enjoy connecting with employees regularly, this is the position for you.
Estimated Duration: 12 Months
* This position is full time in our offices in Bellevue & Seattle and we currently require all employees onsite to be fully vaccinated
RESPONSIBILITIES
- Aid in coordinating fulfillment of onboarding new employees, deploying equipment and new hire swag
- Aid in the upkeep of the Swag Room including tracking available stock and coordinating with appropriate team members
- Organize, schedule, take notes, and track tasks for meetings and appointments
- Act as a go-to person for employee questions/concerns, answer when appropriate, or direct to correct person or department when necessary
- Coordinate departmental onsite and offsite meetings
- Purchase and stock snacks for kitchens, order food and beverages for meetings and events.
- Upkeep kitchen cleanliness, maintain conference and meeting rooms, stocking supplies stations, keeping rooms clean and organized
- Ship and distribute company mail and packages
- Assist various teams with special projects throughout the studio
REQUIRED SKILLS
- Demonstrated work experience in a fast-paced environment
- Thorough knowledge of Microsoft applications, especially Outlook and Office
- Flexible work schedule to accommodate overtime, including nights and weekends, as needed
- Able to lift on occasions up to 40 pounds
- Strong work ethic
- Attention to detail and accuracy
- Flexibility and adaptability, reliability, punctuality
- Discretion (this role may involve dealing with confidential information)
NICE-TO-HAVE SKILLS
- Event coordination experience
Most Bungie full-time employees will adopt a digital first approach allowing remote work in Bungie approved locations (outside of positions identified as 100% onsite in Bellevue/Seattle, or individuals preferring a hybrid/flex environment). Prospective full-time employees located outside of CA, CO, DC, FL, GA, IL, MA, MD, MN, NC, NJ, NY, OR, TX, UT, VA, WA, or WI will need to establish residency in one of the states we are compliant in within 45 days of a start date. Contractors will follow a digital first approach adhering to the location guidelines agreed upon by our third-party employer/vendor and Bungie. Bungie’s remote policy is subject to change at the company’s discretion.