Are you looking for an exciting opportunity to join a fun, innovative and diverse team? We are seeking a talented Administrative Branch Manager to help our Xsolla Berlin Office grow! This person will work within a tightly knit Xsolla Berlin team, global HR, finance and legal teams. The main responsibilities for this role will include support in accounting for the Berlin office, organizing the team/client events, assisting with relocation support, onboarding, light recruiting, scheduling internal and/or external meetings, purchasing office supplies, office management, local administrative responsibilities, creating and maintaining personnel files, updating company documents (such as employee handbook, HR roadmap, processing forms, etc), and other ad hoc projects. It is vital that the chosen candidate is organized, diligent, and able to handle multiple projects simultaneously.
RESPONSIBILITIES:
- Scheduling candidates with Hiring Committee or stakeholders, creating agendas, managing calendars, following up with invitations, confirming attendance, and collecting feedback after the interview
- Overseeing pre-employment communication, onboarding (including reference checks), relocation support for new employees, and continued support for new hires
- Coordinating all office operations and procedures, and championing organizational efficiency throughout their regional location and managing local administrative responsibilities for our GmbH
- Managing confidential and time-sensitive employee records both physical and electronic, updating as necessary and in accordance with local laws
- Handling department billing and invoices as well as creating and managing expense reports
- Maintaining, scheduling, and coordinating office calendar activities and managing inventory of office supplies, paperwork, equipment, and branded apparel
- Planning large and small events such as Speaker Series, holiday parties, partner meetings, remote care packages and others as needed
- Serving as a strategic liaison between the regional office and Headquarters. Including but not limited to Special Events, Business Technologies, and Talent Acquisition
- Recruiting duties such as writing job descriptions, posting jobs to ATS and job boards, screening new candidates, etc.
REQUIREMENTS:
- Associate's or Bachelor's Degree preferred
- 2-3+ years of Administrative or Human Resources experience in a fast-paced environment
- Solid experience in office management, e xperience managing administrative tasks for a GmbH
- Leadership experience with ability to manage team
- Prior experience with Recruiting/Administrative duties
- C1 level fluency in German
- Fluency in English
- Understanding German employment law and guidelines as well as German immigration and resident registration processes
- Strong customer service and attention to detail with excellent communications and interpersonal skills
- Excellent organizational, planning and prioritizing, and time-management skills
- Ability to collaborate and communicate within all levels of the company as well as applicants/candidates
- Ability to work independently or within a team environment and prioritize assignments and meet tight deadlines while managing multiple time-sensitive tasks
- Forward thinking and taking the initiative to anticipate the needs of department/team
- Ability to maintain highest level of confidentiality
ABOUT XSOLLA:
Xsolla is the video game commerce company, powered by its Transaction Engine and Business Engine, that helps developers and publishers market, sell, connect and optimize their games globally. Serving only the video game industry, the Xsolla Transaction Engine powers the full suite of cloud-based tools to promote and monetize projects, while Xsolla Business Engine provides clients with the roadmap to maximize those tools, and connect them with industry partnerships to expand their business. The two work seamlessly together -- for businesses of all sizes, from indie to enterprise -- to solve the complexities of distribution, marketing and monetization so they can increase their audience, sales and revenue. Headquartered in Los Angeles, with offices worldwide, Xsolla operates as a merchant and seller of record for major gaming entities like Valve, Twitch, Roblox, Ubisoft, Epic Games and KRAFTON. For more information, please visit www.xsolla.com.
The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Xsolla takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. For more information related to GDPR or CCPA please reach out to careers@xsolla.com.
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