Administrative Assistant, Hearthstone

Job Title: Administrative Assistant, Hearthstone

Reporting To: Production Director

Location: Irvine, CA

Job Description:

Blizzard is looking for a pro-active, motivated, and highly organized professional to function as a Administrative Assistant to the Hearthstone team. This position requires a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment. The ideal candidate will be ready to provide service at a moment’s notice, stay cool under pressure and can handle multiple projects fluidly. Relationship building and schedule management will be a priority and excellent communication skills is a requirement. The chosen candidate will join our team of highly skilled Admins with a targeted career path within the Administrative department.

Your Responsibilities:

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following accountabilities:

• Drive multiple ongoing cultural activities.
• Handle multiple complex calendars and balance appropriately.
• Plan meetings and conference calls, including calls across multiple time zones around the globe.
• Coordinate travel for conventions and events, including visa and passport paperwork.
• Assist in the development of presentational materials using PowerPoint and other tools.
• Plan and implement team events, gifts, and other exciting team perks for 100+ staff.
• Maintain team discretionary spending budget and coordinate its allotments with management.
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• Work with outside vendors to facilitate legal contracting, payments, and other vital paperwork.
• Preside over new-hire welcome packets by maintaining inventory and facilitating outgoing shipments.
• Pick up supplies and / or deliveries from shipping department, vendors, or stores, and deliver / set up at events, meetings, and team areas.
• Supervise meeting room calendars via Outlook and coordinate requests for their use from other departments.
• General office duties, including reconciling expense reports, ordering catering, correspondence, filing, etc.
• Plan and carry office moves, from small to large groups.
• Perform regular walkthroughs of the team space to ensure our facilities are in good order and any needed maintenance issues are resolved.
• Handle other duties as needed.

Player Profile

Experience

• 2+ years demonstrated ability in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Impeccable organizational and time-management abilities.

Key Attributes

• Self-starting personality with the ability to handle multiple projects simultaneously.
• Pro-active attitude with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Ability to act with discretion when handling confidential matters.
• Ability to work on-site in our Irvine campus.

Pluses

• Experience in a game or entertainment company.
• A passion for gaming.
• Experience with Hearthstone or the Warcraft universe

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com . General employment questions cannot be accepted or processed here. Thank you for your interest.

Our World

At Blizzard Entertainment, we pour our hearts and souls into everything we create. Best known for iconic video game universes including Warcraft, Overwatch, Diablo, and StarCraft, we’ve been creating genre-defining games for millions of players around the world for more than 30 years. We’re on a quest: bring our dreams to life and craft the most epic entertainment experiences…ever. Hard work, iteration and polish go into the Blizzard “secret recipe,” but the most important ingredients come from talented people who share our vision. If that sounds like you, join us.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.