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Admin Assistant

• Create monthly vendor and consumables reports to present trending, historical costs, and changes in consumption rates with regard to expense details, budgeting, and pricing
• Served as a liaison between Accounting department and Operations staff.
• Responsible for the Payments, Processing, and Filing of documents to Government Agencies (BIR/SSS/Pag-Ibig/Philhealth) on matters pertaining to personnel administration.
• Conducts monthly physical Inventory of office equipment, supplies and furniture’s.
• Facilitation, repair and maintenance of office property within premises.
• Conducts roving and monitoring of facilities and prepares incident and post mortem for progress.
• Administering business processes, procedures, and assisting the Admin Supervisor in the day-to-day operations.
• Monitors and evaluates pantry concessionaire performance
• Coordinates with suppliers/vendors for the purchasing and canvassing of requirements needed by the different dept.
• Monitoring of recurring and non-recurring invoices, reconciliation of the unpaid invoices.
• Preparation of comparison report /canvass sheet.
• Checking of registers for all inward and outward items, materials, and equipment
• Coordinate with the Building Admin., supplier, contractor, and technician for the Electrical and Mechanical works (Repairs and Preventive maintenance schedule).
• Determine core competencies and design ways and means to optimized output of Security Officer, Maintenance, Utility and Housekeeping Personnel.
• Administer the quarterly schedule for preventive maintenance all Air Condition
• Facilitate a weekly roving to all offices and prepares incident report for progress.
• Assists inquiries / complaints of employee from time to time.
• Responsible for the processing of Business Permit.
• Assist managers for any events, visitors, and occasions preparations
• Oversees vendor selection, evaluation, and ensure the highest level of service delivery
• Assist in negotiating a contracts with suppliers to obtain best price and service, competitive bidding for vendor services
• Maintain contractual and business relationships with vendors to communicate policies, expectations, payment information, and areas of improvement
• Facilitate corporate account application
• Assisted employees in coordinating incident reports to provide feedback to management concerning possible problems or areas of improvement
• Make recommendations to implement improved processes

• Knowledge of building construction processes and procedures, equipment, tools, materials, and their application.
• Knowledge of inspection, investigation techniques and technical works for facilities equipment.
• Skill in using of engineering instruments, tools and equipment.
• Knowledge of the standards, codes and regulations pertaining to the construction, installation and maintenance of the structure and equipment.

Requirements

• Preferably Engineering graduate or with trade skills certification (Mechanical/Electrical/Civil)
• Must have as least 1-2 years work experience in facilities management in the same capacity
• Must have solid technical work expertise in the maintenance, development and operation of various facilities and equipment in BPO industry
• Must have working knowledge in construction and project management
• Must have excellent time management and coordination skills

Benefits

• Be part of the video gaming industry
• Fun Working environment
• Excellent benefits