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Accounts Payable Specialist

Xsolla is a global e-commerce organization serving the gaming industry with innovative tools and services. With operations in over 200 countries and territories, we're dedicated to simplifying global distribution, marketing, and monetization for our partners.

If you're passionate about finance and seeking a challenging opportunity to make a meaningful impact, we invite you to join our team! Apply now and be part of our journey in revolutionizing the gaming industry.

RESPONSIBILITIES

• Lead and oversee the complete Accounts Payable and Credit Card process from beginning to close
• Stay updated on the latest Accounts Payable best practices
• Ensure timely and accurate processing, coding, and approval of employee expenses via Concur and credit cards
• Collaborate with the finance and HR teams to align Concur policies with organizational guidelines
• Facilitate prompt resolution of vendor Credit Card Holders, and internal communication issues
• Supervise the setup of new vendors (credit card users) and ensure compliance with reporting requirements
• Prepare accrual entries for month-end closure and perform account reconciliations from Bank of America Credit Card program and Concur into the ERP system. (NetSuite)
• Develop, implement, and maintain efficient systems, policies, and procedures for a robust Credit Card Program Globally.
• Drive the automation of manual AP/Credit Card processes and contribute to special and Ad Hoc projects
• Administer and take full ownership of Concur for the team, including user profiles, permissions, and training
• Manage and oversee the Concur platform, ensuring accurate configuration and customization as per organizational needs
• Implement and maintain user profiles, permissions, and workflow rules within the Concur system and Bank of America Credit Card Portal
• Stay informed about Concur system updates and proactively incorporate new features to improve efficiency
• Provide comprehensive training and support to end-users on Concur functionalities, policies, and best practices
• Resolve Concur-related issues and inquiries, collaborating with internal stakeholders and Concur support when necessary
• Reconcile credit card transactions and ensure seamless integration with the Concur systemIdentify opportunities for system optimization and automation to streamline processes and enhance efficiency
• Collaborate with finance and HR and Payroll teams to ensure Concur policies align with organizational guidelines
• Monitor and enforce compliance with travel and expense policies through the Concur system
• Payroll journal entries and credit card journal entries bi monthly.
• Conduct regular user audits to ensure compliance with travel and expense policies
• Analyze data and generate reports to identify non-compliance trends and areas for improvement
• Oversee the end-to-end expense reporting process, from submission to reimbursement

REQUIREMENTS

• Bachelor's Degree in Accounting, Finance, or related field
• 3-5+ years of progressive accounts payable experience
• Strong knowledge of payables procedures and full-cycle accounting
• Experience in process improvement and fast-paced environments
• Ability to work independently and collaborate across teams
• Detail-oriented, accurate, and customer service-oriented
• Proficiency in Concur, ERP systems (preferably NetSuite),and major global credit card platforms

A plus if:

• Entrepreneurial mindset and highly flexible
• Experience in the video game industry, e-commerce, or fintech

At Xsolla, we are passionate about providing a conducive environment for our team to thrive personally and professionally. Our comprehensive Benefits Program caters to the physical, mental, and emotional well-being of our full-time employees and their families. This includes 100% company-paid medical, dental, and vision plans, disability and life insurance, chiropractic coverage, flexible spending accounts, and a fully vested 401(k) retirement plan with a 4% company match from the start date.

Understanding the detrimental effects of burnout, we offer unlimited Flexible Time Off and 14 paid holidays each year. Personal and professional development is a cornerstone of our ethos at Xsolla. Each employee has a personalized career roadmap, developed in partnership with their manager, aligning individual and company goals. We support this growth through in-house training, independent study, conference attendance, and higher education opportunities.

Xsolla is a global leader in video game commerce, established in 2005. Our mission is to simplify the complexities of global distribution, marketing, and monetization in the gaming industry. Headquartered in Los Angeles, California, with offices worldwide, we support major gaming titles and partners. Our deep commitment to gaming's blend of technology and artistry drives our continuous innovation and dedication to our partners' success.

The role involves typical office activities such as sitting, standing, bending, lifting, and moving intermittently during working hours. These requirements can be met with or without reasonable accommodations. The responsibilities of this position are dynamic and may evolve to align with the organization's goals and objectives.