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Workplace Manager

Job Description

Job Summary

We’re seeking a strong leader and a thoughtful strategist to look after Ubisoft Shanghai office. Working alongside our teams at every level and every department virtually every day, you will scale and facilitate a team to champions our efforts in creating high-level workplace engagement from day-to-day operations, environment, health and safety, and other facilities related services. You will be responsible for driving initiatives to create effortless workplace experience to meet/exceed expectations and make every touchpoint throughout the employee journey a special moment.

The role has a major emphasis on project and operations management (organization, planning, process, tools, reporting), cost analysis, negotiation and communication.

The ideal candidate will have an excellent balance of people, organizational, project management, communication, and presentation skills, with the ability to interact and collaborate with the stakeholders across functions and levels.

Responsibilities

• Build and implement a strategy to make our studio a “best place to work for”, balancing the needs of the teams with studio and Ubisoft group visions.
• Direct and coordinate the day to day running of our workplace operations including: office services, safety, security, maintenance, employee amenities, cleaning, space administration, janitorial, sustainability, day to day queries.
• Develop, implement and optimize standardized/best practice workplace operations processes/tools/manual to efficiently monitor issues and create long term efficiencies.
• Plan space allocation with an optimal utilization of space resources.
• Manage office expansion and relocation projects in line with business needs.
• Anticipates and translates business & employee needs to recommend & implement creative workplace solutions & services (partnerships, community, communication).
• Responsible for the annual budget and monitor costs on a regular basis.
• Provide insights on emerging trends on workplace and facilities management, opportunities and risks affecting the studio.
• Take charge of Health, Safety, Security and Environment related programs, including various initiatives (energy savings, recycling, healthy food, plastic free, cut wastage, wellness, etc…)
• Give visibility to the studio management team (Progress, Objectives, KPIs, Roadmaps, etc…)
• Partner with Talent, Finance, IT, Procurement and Communication teams on employee experience.
• Creatively communicate workplace programs information to the stakeholders and employees
• Manage vendor relationships to ensure quality services are delivered in building maintenance, facilities maintenance, purchasing and supply management, catering, food services, mail services, safety & security, movers, relocation services etc.
• Be the liaison between building management teams and manage the office space leases.

Qualifications

Qualifications:

• Minimum five years’ experience in workplace related position.
• In-depth understanding of office management procedures, departmental and legal policies.
• Familiarity with facilities management principles and proven experience in HSSE related programs.
• Strong organizational, project management and problem-solving skills with an analytical mind.
• Ability to effectively drive multiple projects simultaneously.
• Excellent customer service and interpersonal skills.
• A trend-spotter, strong ability to brining in global workplace trends and inspirations.
• A creative problem solver with proven organizational skills, and cool under pressure.
• A team player with leadership skills
• Detail-oriented, take pride in accomplishing excellence.
• High-degree of appreciation for Ubisoft culture.

Additional Information

Why Ubisoft Shanghai?

Be a part of the most exciting and innovating video game company in China. Come to work in Shanghai, an amazing city renowned as “Paris of the East”.

Together with a team of multi-national professionals equipped with the cutting-edge technologies, you can be assured of an experience that is both aspirational and fulfilling.

By working in Shanghai studio, you will also be offered with an array of career development opportunities, an abundant training resources, and moreover, a stimulating and creative work environment.

If you’re looking for this kind of job opportunity, you’ll find it here at Ubisoft Shanghai.

Join us for an exciting adventure and make great games!

Company Description

About Ubisoft & Shanghai Studio:

Ubisoft is a leading creator, publisher and distributor of interactive entertainment and services, with a rich portfolio of world-renowned brands, including Assassin’s Creed, Just Dance, Tom Clancy’s video game series, Rayman, Far Cry and Watch Dogs. The teams throughout Ubisoft’s worldwide network of studios and business offices are committed to delivering original and memorable gaming experiences across all popular platforms, including consoles, mobile phones, tablets and PCs. For the 2018-19 fiscal year Ubisoft generated Net Bookings of €2,029 million.

Created in 1996, Ubisoft Shanghai studio, is a vibrant and exciting place where our 400+ talents get opportunities to either co-develop great AAA blockbuster games, create cutting-edge online games or produce fun mobile games.

To learn more, please visit: www.ubisoftgroup.com