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Workplace Experience Coordinator

We are looking for a creative and energetic cultural ambassador to be our Workplace Coordinator. This is a unique opportunity to drive culture and innovation alongside a brilliant and collaborative team.

You will be an integral part in ensuring that our San Francisco office runs smoothly, coordinate awesome and creative studio events as well as be a partner and point of contact for our studio move to Glu’s San Francisco headquarters. An excellent Workplace Coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative, workplace and event duties with accuracy and speed and all the while continuing to foster our culture of innovation and fun.

Are you a logistical rockstar who loves to keep things organized and contribute to making people smile when they come into work every day? Working at Glu is an absolute blast and we are looking for someone to bring their organizational skills, energy and enthusiasm through our doors every day to become a part of our awesome People and Workplace team. This role is perfect for someone who is beginning their career and is interested in learning new organizational and administrative skills, flexing their creative muscles and being a part of a team that truly contributes to people’s everyday happiness at work.

This role is perfect for the person who loves to keep the train running while also decorating the train, picking awesome snacks for the train, and being the face that everyone looks forward to seeing when they first hop on in the morning!

You'll most often be:

• Be our go-to person for all office needs and act as a main point of contact for the office, including welcoming and greeting all visitors, interviewees, and employees
• Manage all food deliveries/vendor relationships to ensure the kitchen is stocked and organized
• Ensure conference rooms and common spaces are clean and tidy
• Assist with budget management and handling of office needs, such as invoices and Purchase Orders and work closely with Finance to submit these items on a regular basis
• Plan and organize office events including all-hands meetings, happy hours, offsite events, and team parties
• Work closely with US headquarters for IT and HR needs, as well as coordinating company-wide initiatives
• Assist our IT and HR teams with on-boarding/off-boarding including provisioning and removing employees’ access in company systems
• Support Global HR initiatives with projects and administrative tasks, such as rewards and recognition program administration
• Maintain employee personnel and benefits files and assist with collecting timecards approvals for payroll processing. Prepare and send Personnel Action Notices for benefit/employee changes to HR Operations team for processing.
• Coordinate onboarding for all new hires, including preparing New Hire packets, conducting New Hire Orientations, and ensuring an excellent new hire experience
• Assist in recruiting by guaranteeing all candidates have a positive experience while onsite

Required Skills

• University degree in a related field or equivalent work experience in customer service or office management
• Must have strong interpersonal skills, including excellent customer service skills, excellent communication skills both written and verbal
• Ability to maintain confidential information and confidentiality about all HR activities is essential
• Must be thorough and have excellent attention to detail
• Proven ability to work autonomously
• Great energy that stimulates company culture and morale
• Ability to work under tight deadlines as part of a team
• Prior experience with HRIS, MS Office, and applicant tracking systems. Experience with Confluence, Sharepoint, and/or basic HTML a plus
• Basic knowledge of payroll processing, hands-on experience a plus. Familiarity with HR best practices