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Workplace Coordinator

Private Division is a developer-focused publisher that empowers independent studios to develop the games that they are passionate about creating, while providing the support that they need to make their titles critically and commercially successful on a global scale. Announced as a new division of Take-Two Interactive Software, the label publishes Kerbal Space Program, The Outer Worlds, Ancestors: The Humankind Odyssey, Disintegration, and more. Private Division is headquartered in New York City with offices in Seattle, Munich, Singapore, and Las Vegas.

The Challenge

The Workplace Coordinator will be the first point of contact for guests, business partners, visiting employees and vendors who come through the office every day. Will be responsible for managing and facilitating key tasks and procedures to ensure the office runs efficiently while providing the behind the scenes support our teams need to allow them to focus on what they do best, building great games.

What You’ll Take On

• Oversee all aspects of customer experience from a workplace perspective, for all employees, visitors, and guests to the Seattle office.
• Manage the workplace environment (artwork, signage, flowers, plants etc) and associated vendors, ensuring it always looks pristine.
• Ensure proper office security is maintained by implementing corporate security guidelines. Issue and activate office key cards for new employees, corporate employees and vendors as needed.
• Point of contact for key stakeholders, understanding their priorities and ensuring their space and experience is being delivered in line with expectations.
• Lead all workplace communications within Seattle office.
• Set up meeting rooms and manage the conference room schedule.
• Produce and maintain local information guides as a source of knowledge for employees and guests, building relationships to support recommendations for restaurants, hotels, parking etc.
• Provide support with workplace ticketing requests via ServiceNow, responding to relevant queries and acting as a quick-response contact for workplace team.
• Support with courier deliveries, engaging with HR and IT teams on the booking process and ensuring incoming and outgoing items are dispatched as requested.
• Manage incoming mail, processing this via the Envoy system and arrange delivery to employees.
• Monitor and maintain inventory of office supplies and food and beverages in the kitchen.
• Communicates with building engineer regarding any building related issues or requests.
• Assist with event planning and implementation and maintain records of vendors and venues.
• Actively participate as part of the emergency response team onsite, supporting during fire evacuations.
• Assist with additional projects as required.

What You Bring

• Strong interpersonal skills; someone who is proactive and enjoys meeting new people, while delivering excellent customer service
• Good communication skills, both verbal and written
• Ability to work autonomously and using initiative
• Attention to detail, a strong sense of responsibility & accountability, and a drive to excellence
• Ability to interact with vendors and external contacts in a professional manner
• Excellent collaborator, capable of working with others to find solutions to complex problems and leading teams towards shared goals with and without authority.
• Ability to manage multiple commitments, prioritizing as required.

What We Offer You:

• Great Company Culture. Ranked as one of the most creative and innovative places to work, creativity, innovation, efficiency, diversity and philanthropy are among the core tenets of our organization and are integral drivers of our continued success.
• Growth: As a global entertainment company, we pride ourselves on creating environments where employees are encouraged to be themselves, inquisitive, collaborative and to grow within and around the company.
• Benefits. Medical (HSA & FSA), dental, vision, 401(k) with company match, employee stock purchase plan, commuter benefits, in-house wellness program, broad learning & development opportunities, a charitable giving platform with company match and more!
• Perks. Fitness allowance, employee discount programs, free games & events, stocked pantries and the ability to earn up to $500+ per year for taking care of yourself and more!

The pay range for this position in Washington at the start of employment is expected to be between $37,000 and $51,000 per Year. However, base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards and eligibility to participate in our 401(K) plan, in addition to a full range of medical, dental, vision, and basic life insurance. Employees will also receive 14 paid holidays per calendar year, are eligible to earn a minimum of 15 days of vacation leave per year (subject to proration based on start date during the calendar year) and will receive 10 sick days per calendar year. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an 'at-will position' and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Take-Two Interactive Software, Inc. (“T2”) is proud to be an equal opportunity employer, which means we are committed to creating and celebrating diverse thoughts, cultures, and backgrounds throughout our organization. Employment at T2 is based on substantive ability, objective qualifications, and work ethic – not an individual’s race, creed, color, religion, sex or gender, gender identity or expression, sexual orientation, national origin or ancestry, alienage or citizenship status, physical or mental disability, pregnancy, age, genetic information, veteran status, marital status, status as a victim of domestic violence or sex offenses, reproductive health decision, or any other characteristics protected by applicable law.

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