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Space & Design Planner

As a Workplace Space and Design Planner with Zynga, Inc., you will report to the Facilities Manager at Workplace Services in managing the day-to-day space planning, furniture reconfigurations, and MAC projects. This key role will analyze space data that drive overall business decisions. This position is Full-time, exempted.

Responsibilities:

Space Planning:

• Manage and maintain headcount and space analysis (occupancy vs. capacity) to drive business strategy
• Develop and implement efficient space plans and furniture system plans that meet the needs of the Company’s operation and satisfy all regulatory requirements
• Manage the current HQ and global space portfolio in the Archibus (CAFM) system equating to approximately 186,000 SF and 16 locations
• Manage office/cube allocation, relocation and reconfiguration projects; plans, coordinates and executes internal moves; models space designs in AutoCAD
• Establishes and communicates move processes and procedures including employee, team, IT and contractor requirements
• Oversees move management company including project planning and execution, weekly service day coordination, special requests and/or purchases
• Work with Finance and Business Units to understand headcount forecasts, as it relates to space planning
• Determine and execute short term allocation plans for the temporary utilization of space
• Determine long term space strategies; recommendations made to all levels of management
• First point of contact for space-related issues and/or requests; quickly and efficiently respond to all staff inquiries and concerns to ensure complete customer satisfaction

• Partner with stakeholders, Facilities, and business units to consult with and solicit feedback on the design of their workplaces
• Coordinate with design consultants and Facilities team for FF&E specifications
• Provide local support on design issues during design and construction, including input on relevant projected costs, coordination of programming requirements and problem solving
• Coordinate presentations to clients & senior management, including renderings, material finishes, colours, and FF&E items

• Asset and furniture storage management
• Recommend, sources and procure furniture
• Oversees furniture repairs including warranty issues
• Partner with teams to ensure accurate space management database
• Oversees updates, revisions and reporting
• Review and recommend best in tools space management tools for efficiency

• Partners with vendors to coordinate cabling, painting and carpet requirements
• Assist in projects for relating to space coordination and design

• Interface with local business unit leadership to ensure customer satisfaction with delivery of services and provide leadership in monitoring and increasing customer satisfaction
• Work closely with a variety of vendors, consultants and service providers to ensure efficiency, competitive pricing, innovation and exemplary customer service; source new or replacement vendors
• Effectively reconciles work orders and invoices and manages to an established budget
• Assist with Ergonomic equipment

• 6+ years in Facility Management and space planning experience or related industry experience with demonstrated leadership ability
• Experience managing operating & capital budgets
• Space planning, programming and design capabilities, ability to read and interpret design and construction documents
• Previous experience and a proven track record leading multi-disciplinary project teams and managing change
• Proven capacity to develop interpersonal relationships with business partners to foster a culture of collaboration and be positioned as a trusted leader
• Ability to work in a team setting with a customer service focus and deep understanding of delivering world-class customer service in a dynamic, ever-changing environment; Corporate Culture Ambassador
• Experience with strategic space planning and execution of moves, reconfigurations, and renovations; knowledge of infrastructure and power distribution requirements and planning
• Knowledge of various furniture systems, their components, capabilities and applications
• Familiar with Internet tools and proficient in Word, Excel, Outlook, Publisher, PowerPoint
• Proficient in CADD; proficiency in other facilities/design-specific software systems an asset
• Familiarity in workplace environment optimization
• Understanding of workplace trends including knowledge of workspace strategy and furniture systems
• Experience dealing with/sourcing service contractors. Including but not limited to- quoting, bidding, negotiating, purchase request/PO process
• Proven vendor management capabilities
• Creative-thinking and problem-solving skills
• Strong organizational skills and collaborative work style
• Strong communication skills, both written and verbal
• Limited travel may be required (Canada and US)

• Zynga Stock RSUs and Bonus Plan
• Full medical, dental, vision benefits as well as life insurance
• Catered lunch daily
• Generous Paid Maternity/Paternity leave
• Open vacation policy for many employees
• Flexible working hours on many teams
• Casual dress every single day
• Work with cool people!

Zynga is an equal opportunity employer. We are proud of our broad community; we do not discriminate on the basis of race, sex, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, medical condition, disability, or any other class or characteristic protected by applicable law. We welcome job-seekers, players, employees, and partners from all backgrounds. Join us!

We will consider all qualified job-seekers with criminal histories in a manner consistent with applicable law.

Zynga is committed to providing reasonable accommodation to applicants with disabilities. If you need an accommodation during the interview process, please let us know.

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