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Senior Office Manager

We are looking for an experienced Senior Office Manager to work in our HQ studio located in Dublin, who will be responsible for the operation and maintenance of building systems and services. As Senior Office Manager, you'll be responsible for the management of services and processes that support organisation. You'll ensure that best practices are followed for maximum efficiency and that the most suitable working environment is attained for its employees and their activities. Employing servant leadership to remove barriers to collaboration, you’ll ensure that our production service lines are equipped to succeed.

Duties & Responsibilities:

• Contribute to the development and achievement of Keywords Dublin’s medium and long-term strategy, ensuring effective inclusion of employees working in different teams
• Read and understand the broader business environment and provide expert and informed analysis and strategic advice to ongoing operations and expected decisions
• Contribute to the development of a robust culture through role modelling Keywords values and the behaviours which drive our culture
• Liaise with HR to design and lead initiatives including research and diagnostics (e.g. annual employee engagement survey and exit interviews), to maximise the engagement of all employees and build organisational commitment to the desired culture
• Full responsibility for the management of office Health & Safety (including training and Safety Statement updates as required)
• Work in partnership with HR on effective internal communications in support of organisational development
• Support HR in accommodation for relocated employees
• Manage the General Services for the site coordinating with external vendors for what that concerns ordinary and extraordinary maintenance.
• Ensure that the facility is clean and maintained.
• Ensure security and emergency preparedness procedures are implemented properly.
• Ensuring adherence to office-based policies and procedures
• Ensure buildings meet health and safety requirements and that facilities comply with legislation.
• Assisting with onboarding for new starters, ensuring they have received all equipment and furniture required, received health and safety guidance, tour etc.
• Address employees query regarding office management issues and continuous monitoring of the employee experience
• Implementing and maintaining office policies and administrative systems
• Liaise with HR to ensure appropriate guidance is followed with all staff matters
• Special projects or initiatives on an ad—hoc basis

Requirements

Skills & Experience Required

The ideal candidate for this role should have good communication and organizational skill and a previous experience as Office Manager in an international company, preferably in the gaming industry.

Technical Skills

• At least 10 years’ experience as Office Manager in international companies, possibly in the gaming industry
• High School Degree
• Health & Safety legislative knowledge and experience preferred
• Previous experience in maintenance supervision or related field
• Fluent English both written and verbal
• Strong knowledge of Microsoft Office
• Behavioural Skills
• Integrity and confidentiality
• Good interpersonal and customer service skills
• Good organizational skills
• Excellent time management skills
• Organized Team Player
• Encouraging to team and staff
• Proactive nature
• Strict adherence to company philosophy/mission