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Senior Executive Assistant to MD
3 years ago
Job Description
YOUR DAILY ADVENTURE
The Senior Executive Assistant (EA) reports directly into our Managing Director (MD) for Ubisoft Singapore and Ubisoft Philippines. S/he will provide support to MD by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.
WHAT YOU WILL DO
- Conserves MD’s time by reading, researching, and routing correspondence ie drafting letters and documents, collecting and analyzing information and initiating telecommunications/ meetings coordination
- Maintains MD’s appointment schedule by planning and scheduling meetings ie conferences, townhalls, new joiner social, teleconferences, travel and any other adhoc meetings
- Prepare reports, do minutes of meeting, preparation of dashboard presentations for HQ, speaking notes for meetings and presentations for both internal and external events, management of MD’s social media (e.g. LinkedIn), etc
- Support studio communication ie content development or coordinating/working alongside Communication team or other departments to put communication together for both internal and external events.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications
- Contributes to team effort by accomplishing related results as needed
Qualifications
WHAT YOU BRING
- Previous experience in similar role &/or industry supporting senior executive(s) with regional portfolio and managing multiple calendars
- Strong written and verbal communication skills - please prepare a portfolio consisting of your written work and PPT decks as part of selection requirement
- Proficient in computer software skills including Microsoft Office
- Excellent organization skills and time management skills
- Adept with an eye for detail in preparing / putting together / building presentation materials
- Travel arrangement and logistics
Additional Information
WHAT YOU’LL ENJOY
Check out our list of perks and benefits here: https://www.ubisoftsingapore.com/
JOIN THE SQUAD
Making games is serious business, but it's very important for us to have fun while creating awesome worlds so that we can convey the same sense of joy to millions of players in the world.
Come on board and experience #LifeAtUbi for yourself, we are always on the lookout for talents who thrive in bringing their A-game to work. If this sounds like you, shoot us your resume, portfolio, and anything else to show that you’re serious about fun!
We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, ethnicity, religion, gender, sexual orientation, age or disability status.
Company Description
CREATOR OF WORLDS
Ubisoft’s 19,000 team members, working across more than 40 locations around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their dedication and talent has brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us Create the unknown.
Opening its doors in July 2008, Ubisoft Singapore features the largest AAA studio in Southeast Asia and is home to a culture that celebrates serious fun and diversity. As proud innovators of naval gameplay and water technology, we’re super excited to be the lead studio in bringing a brand-new IP to you – Skull and Bones! Our other notable works include every Assassin’s Creed game since Assassin’s Creed II, with our latest Viking adventure being Assassin’s Creed Valhalla.
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