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Senior Administrative Assistant

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Job Title:

Senior Administrative Assistant, Hearthstone Team

Job Description:

Blizzard is looking for a pro-active, motivated, and highly organized professional to function as a Senior Administrative Assistant to the Hearthstone team. This position requires a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment. The ideal candidate will be ready to provide service at a moment’s notice, stay cool under pressure and can handle multiple projects fluidly. Relationship building and schedule management will be a priority and excellent communication skills are a must. The chosen candidate will join our team of highly skilled Admins with a targeted career path within the Administrative department.

Responsibilities:

• Drive multiple ongoing cultural activities.
• Manage multiple busy calendars and balance appropriately.
• Plan meetings and conference calls, including calls across multiple time zones around the globe.
• Coordinate travel for conventions and events, including visa and passport paperwork.
• Assist in the development of presentational materials using PowerPoint and other tools.
• Plan and execute team events, gifts, and other exciting team perks for 100+ staff.
• Maintain team discretionary spending budget and coordinate its allotments with management.
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• Work with outside vendors to facilitate legal contracting, payments, and other necessary paperwork.
• Manage new-hire welcome packets by maintaining inventory and facilitating outgoing shipments.
• Pick up supplies and / or deliveries from shipping department, vendors, or stores, and deliver / set up at events, meetings, and team areas.
• Manage meeting room calendars via Outlook and coordinate requests for their use from other departments.
• General office duties, including reconciling expense reports, ordering catering, correspondence, filing, etc.
• Plan and execute office moves, from small to large groups.
• Perform regular walkthroughs of the team space to ensure our facilities are in good order and any needed maintenance issues are resolved.
• Handle other duties as needed.

Requirements

• 3+ years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Impeccable organizational and time-management abilities.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Ability to act with discretion when handling confidential matters.
• Ability to work on-site in our Irvine campus.

Pluses

• Experience in a game or entertainment company.
• A passion for gaming.
• Experience with Hearthstone or the Warcraft universe

Required Application Materials

• Resume
• Cover Letter

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

COVID-19 Hiring Update

This role is anticipated to be assigned to work fully on-site at an Activision Blizzard office.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to accommodationrequests@activisionblizzard.com General employment questions cannot be accepted or processed here. Thank you for your interest.

Blizzard Entertainment is a global company committed to growing our employees along with the business. We offer generous benefits and perks with an eye on providing true work / life balance. We’ve worked hard to foster an intensely collaborative and creative environment, a diverse and inclusive employee culture, and training and opportunity for professional growth. Our people are everything. Our core values are real, and our mission has never changed. We are dedicated to creating the most epic entertainment experiences… ever. Join us!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.”