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Returnship with Path Forward - Space & Design Planner

**Please only apply for this position if you have been out of the workforce for 2+ years due to caregiving purposes.

We are pleased to offer our Return to Work program with Path Forward, which supports experienced professionals as they re-enter the workforce after taking time off to care for a child or family member. We welcome professionals who have been out of the workforce for at least two years, and have at least five years of work experience, to explore our current opportunities to enter a career in mobile gaming.

At Zynga, we are excited to be part of the Path Forward program because we appreciate the skills you can offer, the perspective you provide, and the contributions you will make. This program offers you a chance to revamp your skills, update your resume with new experience, and make connections with other women and men transitioning back to the workforce. It also offers support through Path Forward, a nonprofit organization on a mission to empower people who’ve been focused on caregiving transition back to the paid workforce.

As a Workplace Space and Design Planner with Zynga, Inc., you will report to the Facilities Manager at Workplace Services in managing the day-to-day space planning, furniture reconfigurations, and MAC projects. This key role will analyze space data that drive overall business decisions.

Responsibilities:

Space Planning

• Manage and maintain headcount and space analysis (occupancy vs. capacity) to drive business strategy
• Develop and implement efficient space plans and furniture system plans that meet the needs of the Company’s operation and satisfy all regulatory requirements
• Manage the current HQ and global space portfolio in the Archibus (CAFM) system equating to approximately 186,000 SF and 16 locations
• Manage office/cube allocation, relocation and reconfiguration projects; plans, coordinates and executes internal moves; models space designs in AutoCAD
• Establishes and communicates move processes and procedures including employee, team, IT and contractor requirements
• Oversees move management company including project planning and execution, weekly service day coordination, special requests and/or purchases
• Work with Finance and Business Units to understand headcount forecasts, as it relates to space planning
• Determine and execute short term allocation plans for the temporary utilization of space
• Determine long term space strategies; recommendations made to all levels of management
• First point of contact for space-related issues and/or requests; quickly and efficiently respond to all staff inquiries and concerns to ensure complete customer satisfaction

Design Planning

• Partner with stakeholders, Facilities, and business units to consult with and solicit feedback on the design of their workplaces
• Coordinate with design consultants and Facilities team for FF&E specifications
• Provide local support on design issues during design and construction, including input on relevant projected costs, coordination of programming requirements and problem solving
• Coordinate presentations to clients & senior management, including renderings, material finishes, colours, and FF&E items

Furniture

• Asset and furniture storage management
• Recommend, sources and procure furniture
• Oversees furniture repairs including warranty issues
• Partner with teams to ensure accurate space management database
• Oversees updates, revisions and reporting
• Review and recommend best in tools space management tools for efficiency

Infrastructure

• Partners with vendors to coordinate cabling, painting and carpet requirements
• Assist in projects for relating to space coordination and design

General

• Interface with local business unit leadership to ensure customer satisfaction with delivery of services and provide leadership in monitoring and increasing customer satisfaction
• Work closely with a variety of vendors, consultants and service providers to ensure efficiency, competitive pricing, innovation and exemplary customer service; source new or replacement vendors
• Effectively reconciles work orders and invoices and manages to an established budget
• Assist with Ergonomic equipment

Desired Qualifications and Requirements:

• 6+ years in Facility Management and space planning experience or related industry experience with demonstrated leadership ability
• Has been out of the workforce for 2+ years due to caregiving reasons
• Experience managing operating & capital budgets
• Space planning, programming and design capabilities, ability to read and interpret design and construction documents
• Previous experience and a proven track record leading multi-disciplinary project teams and managing change
• Proven capacity to develop interpersonal relationships with business partners to foster a culture of collaboration and be positioned as a trusted leader
• Ability to work in a team setting with a customer service focus and deep understanding of delivering world-class customer service in a dynamic, ever-changing environment; Corporate Culture Ambassador
• Experience with strategic space planning and execution of moves, reconfigurations, and renovations; knowledge of infrastructure and power distribution requirements and planning
• Knowledge of various furniture systems, their components, capabilities and applications
• Familiar with Internet tools and proficient in Word, Excel, Outlook, Publisher, PowerPoint
• Proficient in CADD; proficiency in other facilities/design-specific software systems an asset
• Familiarity in workplace environment optimization
• Understanding of workplace trends including knowledge of workspace strategy and furniture systems
• Experience dealing with/sourcing service contractors. Including but not limited to- quoting, bidding, negotiating, purchase request/PO process
• Proven vendor management capabilities
• Creative-thinking and problem-solving skills
• Strong organizational skills and collaborative work style
• Strong communication skills, both written and verbal
• Limited travel may be required (Canada and US)

Zynga’s Returnship program offers a supportive environment that helps make the on-ramp to work as smooth as possible. We provide returnees with a development program that allows them to be healthy and productive. In addition to the group seminars provided by Path Forward, Zynga will provide:

• An online learning curriculum that introduces returners to the world of gaming
• A hands-on stretch assignment to work on throughout the program
• Weekly 1:1 coaching time with team leaders
• Meetups and lunch and learn sessions with other returners
• Check-ins with the Returnship program managers and organizers
• Ongoing support and mentorship from fellow team members