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Receptionist

Keywords Studios Montreal is looking for a Receptionist to join our Facilities Team.

As part of Facilities Services, the Receptionist role performs an extensive array of administrative and clerical tasks related to front desk operations, assists the Office Coordinator with management duties of the site as needed and plays a crucial role in the organization of the first Impression.

Daily Tasks:

• Promptly answers and handles all phone calls and messages (external/internal) in a professional manner
• Promptly greet and assist all visitors and employees with a professional, positive, and enthusiastic attitude
• Regularly prepare and modify documents including correspondence
• Ensure front desk tidiness and availability of all necessary office stationeries
• Assist Office Coordinator in the management of studio security by following safety & security procedures
• Assist in completing expense reports
• Coordinate meeting room bookings
• Assist Facilities Coordinator, Supervisor, and Manager with various projects or tasks as needed

Requirements

Skills and experience that we are looking for:

• One (1) year minimum support clerk/administrative/customer service experience
• Post-secondary education preferred
• Fully Bilingual, French/English speaking and writing
• Ability to prioritize and manage multiple assignments
• Excellent communication and interpersonal skills to deal effectively with a variety of environments, people and needs
• A friendly Team player, professional, easily accessible, with an approachable demeanor
• Strong administrative, problem solving and organizational skills
• Self-direction and the ability to work un-supervised
• Ability to learn new software systems

• Intermediate knowledge of Microsoft Office Suite (Outlook, Excel, Word, etc.) Google Drive and applications
• First aid responder course is desirable

Benefits

Our employees are our most valuable resource; therefore, we provide them with a competitive compensation package commensurate with skills and experience, excellent benefits, high level of job satisfaction and a casual and fun work environment.

• Flexible work schedule
• RRSP contributions
• Partnerships with STM, Telus, and BIXI (among others)
• Employee Assistance Program
• 5 fully paid personal days per year
• Webinars, virtual social events, etc.