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Receptionist/Administrative Assistant

Location - Eden Prairie

Assignment duration – can last 12- 24 months (specific length not guaranteed)

Over time pay rate 1.5x based on state and local regulations.

1. Basic Function:

You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including shipping, receiving and distributing parcels. Our Receptionist’s duties include offering administrative support across the organization, such as preparing invoices for payment, coordinating and booking travel and organizing expense requests. This is a full-time temporary position.

2. Duties and Responsibilities:

• Receiving vendors, visitors and job applicants by greeting, welcoming, directing them and notifying appropriate company personnel of their arrival
• Maintains security by following procedures, employing guest logbook system, issuing visitor badges, maintaining and issuing employee loaner badges and replacement badges
• Manages shipping and receiving of parcels
• Places product sample orders
• Receives and distributes employee store orders
• Assists in planning and arranging events, including organizing catering
• Assists leadership team with booking of travel and submittal of expense requests
• Assists in purchase orders, invoicing and submittal for payment

3. Requirements:

• Technical skills, including proficiency with Microsoft Office programs
• Ability to handle confidential information
• Exceptional communication and customer service skills
• Strong prioritization, organization and record keeping skills
• Ability to work without supervision, excellent time management skills
• Ability to Multitask