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Réceptionniste des installations / Facilities Receptionist

This position will support the Facility Manager in ensuring a safe, secure, comfortable, and efficiently managed reception environment. Areas of expertise include reception, administrative support, facilities and/or operational coordination.

Requirements

Work Experience

Minimum 3 years related experience in reception, customer service with administrative background, facility management or a related field such as property management or real estate.

Responsibilities :

• Manage the reception area, including answering the phone, visitor management, mail sorting and distribution, courier handling and processing, office supplies.
• Administer Facilities service requests liaising with building management and vendors, booking and following up service calls.
• Administer security access cards and employee IDs, liase with security guard and review guard reports with Facility Manager.
• Manage conference rooms in the reception area.
• Assist with organizing meetings, events, and catering.

• Assist Facility Manager with procurement and accounts payable, including purchase card reconciliation, purchase orders, invoice processing, vendor management. Work with vendors on billing issues when necessary.
• Assist with maintenance and inventory management of facilities storage rooms.

Education, Professional Training, Technical Training or Certification :

• CEGEP or equivalent preferred.
• Fully bilingual in French and English.

• Experience with SAP other accounts payable management system an asset.
• Experience with Outlook, Excel, Word, PowerPoint, Teams, Slack.
• Strong attention to detail and follow through skills.
• Strong analytical, problem-solving skills.
• Able to multi-task and manage priorities and be flexible to shift priorities as needed.
• Able to communicate thoughts and ideas clearly, professionally, and tactfully, both orally and in writing.
• Able to establish and maintain good working relationships.
• Ability to communicate and interact with all levels of employees, property management, and outside service providers.
• Ability to self-initiate and work without close supervision in a team and project-oriented environment.
• Able to maintain confidential information.

Benefits

Nos employés sont notre ressource la plus précieuse; par conséquent, nous leur offrons un régime de rémunération correspondant à leurs compétences et à leur expérience, d’excellents avantages sociaux, un niveau élevé de satisfaction professionnelle et un environnement de travail décontracté et amusant.

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Our employees are our most valuable resource; therefore, we provide them with a competitive compensation package commensurate with skills and experience, excellent benefits, high level of job satisfaction and a casual and fun work environment.