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Purchasing and Office Administrator

A visionary game development studio founded in 2012, Firesprite builds innovative showcase titles for PlayStation platforms as part of the PlayStation Studios family.

Would you enjoy the freedom to create AAA games working from anywhere in the UK, including our Liverpool studio?

Our Operations Teams play a crucial role facilitating the development of our games and our people at Firesprite. These groups form a highly important backbone for the studio, from financial planning, staff wellbeing and internal communications to the provision of the necessary technology and technical support to create incredible experiences whether working from home or at the office.

As a member of the finance team, you will be involved in providing support at an exciting time of rapid company growth and development.

The successful candidate will need to be comfortable working in a small team, be used to working within a fast-paced and ever-changing environment to deadlines and will be able to demonstrate the ability to multi-task and prioritise effectively, whilst maintaining accuracy.

Key Responsibilities:

• Undertaking general office and administrative duties, as required.
• Process purchase requisitions, gaining the relevant approvals and converting the requisitions into purchase orders, whilst ensuring that the purchasing process and approvals limits are adhered to.
• Ensure all purchases are recorded with correct project information.
• Providing support for all company purchasing requirements.
• Placing orders with suppliers, to include, but not limited to: IT equipment and software, all forms of travel, postage and courier services, utilities, stationery, company gifts, and one-off purchases
• Responding to all internal and external queries relating to all requisitions and purchases.
• Monitor service levels provided by suppliers and report any issues as necessary.
• Handle claims for undelivered/lost items.
• Process Returns and organise refunds/credit notes.
• Creating an approved suppliers list for the company.
• Setting up suppliers and opening credit accounts.
• Report on monthly spend and present to Senior Finance Manager.
• Contribute to building and implementing robust and efficient processes and procedures.

Requirements

• Previous experience in a similar role, responsible for general purchasing and/or office administrative tasks.
• Self-management (priority setting, researching alternative suppliers, creating process efficiencies)
• Take ownership and responsibility and be proactive.
• Excellent communication skills, both written and verbal, and able to work with both internal and external stakeholders.
• Possess MS Excel, administration, and organisational skills.
• Attention to detail.
• Ability to multi-task, use own initiative and work autonomously when required.
• Experience in working with budgets and budget holders to manage spend.
• Experience using Sage Intacct desired but not essential

Benefits

• Private Healthcare Plan
• Bonus Scheme
• Enhanced Holiday Allowance
• Pension Plans
• Work remotely within the UK
• Training & Development
• Employee Assistance Programme - Counselling

Firesprite is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We welcome and encourage applications from all suitable applicants regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.