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Procurement Specialist

Job Overview

Wargaming is looking for an individual, experienced in the purchasing field with knowledge of contract documentation, to join the the Shared Services team, who will support our business stakeholders with sourcing and purchasing of goods and services, related documentation (i.e. contracts, offers, service agreement and other RFx documents), and necessary processes.

In this role, you will see yourself executing sourcing and purchasing activities, including understanding the stakeholders’ needs, conducting market research, providing regular feedback and status updates to stakeholders, facilitating vendor communication and negotiations, and Purchase order management. The role will also conduct some Contract Management tasks and reporting.

To be successful, you will need to be a well-organized, self-starting individual with proven knowledge and experience in purchasing/sourcing goods and services, a good understanding of contracting documentation, invoicing, accounts payable, and procurement processes, and enjoy working independently in a multicultural and diverse environment with minimal supervision.

Reports To

The Purchasing & Contracting Specialist/Lead will report to the Head of Shared Services

What will you do?

• Act as a subject matter expert for business stakeholders in purchasing and/or contract management;
• Be an enabler of end-to-end P2P process with focus on business needs and values;
• Fulfill purchasing requests for buying goods or services, across multiple purchase categories;
• Conduct market research as and when needed;
• Direct communication with Vendors and business requestors;
• Create, update and process Purchase/Work Orders (P/WO) and assist with full cycle processing;
• Responsibility for “Contract - PO - Invoice match” processes and improvements;
• Assist with Vendors onboarding, purchasing and contractual documentation and related archiving, in the Document Management System;
• Liaise with the Contract Management and Legal teams;
• Guide and train internal stakeholders and requestors on Purchasing and Contracting processes;
• Ad-hoc administrative duties.

What are we looking for?

• Previous experience in purchasing, sourcing, procurement – 3 to 6 years
• Understanding of contractual documentation procedures
• Detail oriented, proactive, and collaborative
• Strong communication and soft skills set
• Able to work independently and multitask effectively
• Excellent written and verbal communication skills in English.

What additional skills will help you stand out?

• Knowledge of MS Office(365)/Word/Excel/Outlook/SharePoint, JIRA will be a plus