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Office Operations Assistant Manager

Would you like to work in a highly creative, fun, and fast-paced environment? Are you a dynamic, customer service focused individual who thinks outside the box and strives to create the very best well-kept environment possible to attract and retain the best talent.

We are seeking an energetic, self-motivated Office Operations Assistant Manager ready to tackle everyday tasks and challenges. A successful candidate will be proactive, possess sound judgment, be impeccably reliable, well organized, and juggle multiple tasks simultaneously. You'll have a strong work ethic and an administrative or project-based background. You can prioritize and communicate effectively with great attention to detail and maintain a professional demeanor. The ideal person's mantra is for proactive customer service demonstrated in their ability to anticipate and meet the organization's needs.

This position will cover a wide range of responsibilities to ensure the day-to-day smooth running of our studio. Flexibility, accountability, excellent interpersonal skills, high collaboration, and the ability to work well with all levels of internal management and vendors are required.

We are looking for a person who is sensitive to the needs of others and is willing to go the extra mile when needed, with a "no job is too big or too small" attitude. This person truly understands that the Office Operations Team is the glue that holds everything together and is critical to a successful company.

Standard Hours: Fulltime Mon-Fri from 8am-5pm (some flexibility is appreciated)

Responsibilities

• Assist with planning and implementation of company-related events
• Act as a “Culture Champion” and ensure we foster a great work environment with a high level of employee satisfaction
• Assist the Senior Office Operations Manager with office-related requests and inquiries
• Assist with vendors and coordination of any building-related maintenance or repairs
• Provide calendar support – coordination of internal and external meetings as needed
• Manage company travel
• Oversee partner visits
• Ensure our break rooms and conference room facilities are properly maintained
• Serve as a backup for our receptionist at the front desk as needed
• Conduct office related errands
• Assist in other administrative and managerial tasks as needed

Requirements

• 3-5 years of administrative management and office coordination experience
• Ability to treat sensitive/confidential information with appropriate discretion
• Attention to detail, excellent follow-up, and organizational skills
• Must be comfortable interacting with individuals of all professional levels
• Experience booking executive and group travel
• Ability to assist with office moves and lift 20lbs
• Experienced in a variety of software applications such as Microsoft Office and Gmail
• Must possess a valid driver's license, clean driving record, and own a vehicle

Extra Credit

• Experience in G-suite (Google, Sheets, Docs, Slides, Forms, etc.)
• Experience in hospitality or production-related field

Certain Affinity or its partners or affiliates run background checks on candidates or employees with the written authorization from the candidates or employees. These may be done for the purposes of offering employment or determining eligibility to work on a specific project. Multiple searches may be required.

Certain Affinity does not accept unsolicited referrals or resumes from any source other than directly from candidates.