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Office Manager (Contract)

Founded in 2007, Lumos Labs is the leader in brain training. Over 100 million users have used our Lumosity application to train their cognitive skills, playing our games over 7 billion times. We support trailblazing cognitive research and there have been over 65 peer-reviewed publications in academic journals using Lumosity games, assessments or data. We are building one of the premiere digital health brands and are looking for talented, mission-oriented people to join us on the journey. Lumos Labs is located in the SoMa area of San Francisco, CA with remote colleagues country- and world-wide. The Recruiting Coordinator position can be performed anywhere in the U.S.

We’re looking for a dynamic, proactive Office Manager to join our team on a temporary basis. The ideal candidate works well under pressure and will be able to hit the ground running – owning our company office move in the near future.

YOU ARE

• Detail-oriented
• Highly organized
• Self-directed
• Calm and in control in a fast-paced environment
• Capable of multitasking, juggling several tasks and reprioritizing as needed

YOU WILL

• Serve as the go-to point person for our company office move
• Manage vendor relations including realtors, shippers, movers, cleaners, etc.
• Collaborate with a team of leaders of versatile departments
• Assist with other People Operations team functions as needed – including onboarding, recruitment coordination, etc.
• Be responsible for company-wide communications via email, Slack, all-hands meetings, etc.
• Additional administrative functions as needed

YOU HAVE

• At least 2 years of experience as an Office Manager
• Experience successfully facilitating an office move (must-have)
• Demonstrated success managing vendors
• Phenomenal written and oral communication skills
• Basic understanding of budgetary processes
• A can-do attitude with exceptional problem-solving skillsSuperb strategic planning and organization skills
• The ability to set and manage priorities and meet critical deadlines

WE OFFER

• The excitement and fun of the early-stage startup paired with the maturity and stability of a later-stage business with substantial revenue and company infrastructure.
• An egoless environment that fosters collaboration of all types. We have a culture of ownership, trust, camaraderie, and fun.
• A focus on sustainability -- in our products, our business, and for our employees.
• A culture that values coming together and sharing our varied interests to illuminate new and inspiring ideas, all with a focus on helping our users make meaningful improvements in their lives.
• The opportunity to learn, grow, and bond with a tight community of coworkers based in SF, and with teammates around the world (OR, WA, NJ, SD, OH, MD, CT, IL, NV, Germany, Brazil, Serbia, Ukraine, India).
• Monthly internet and cell phone reimbursements
• Fun social events such as board game nights, work anniversary celebrations, weekly happy hours, and quarterly company-wide events.
• Team lunches and off-sites (past excursions include creative retreats, cooking classes, escape rooms, and terrarium building).
• We recognize family is important -- we host Bring Your Child to Work Day annually as well as other kid-friendly offsite events.
• We empower employees to give back to our community -- our DEI team facilitates this through activities and initiatives year-round.

Lumos Labs values diversity and recognizes that employees from a broad range of perspectives improve both the practice of science and the brain training experience for everyone. We are committed to inclusion, diversifying tech, and advocating for diversity in our employees, their experiences, and the people we serve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.