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Office Manager

At Improbable, we’re bringing together technology and games to create new opportunities and experiences. In order to achieve this, we need unique perspectives from diverse people, empowered to revolutionise how online games are made, delivered and paid for.

We believe one of the biggest, most impactful changes to the way we live our lives is going to come from the medium of games. Realising new communities, societies and vocations through virtual worlds is what drives our people and gives them purpose.

As Office Manager in our Cambridge office, you will be responsible for managing the smooth running of the UK Games Studio (UKGS) workspaces, equipment, events, and logistics. The successful candidate will also manage relationships with employees, vendors, service providers and will work directly with the London (HQ) central service teams.

Areas of Impact

• Champion our culture and help the UKGS leadership keep our team positive.
• Drive a positive workplace experience for the UKGS across both locations.
• Help UKGS management to integrate new and existing staff into our new studio.
• Facilitate the smooth running of office operations within Cambridge location.
• Facilitate staff requirements for hardware, including non-technical equipment needs.
• Support UKGS internal communications and help us liaise with other teams.

Responsibilities

• Management of the Town Hall event in Cambridge.
• Special event planning (monthly staff socials, hosting events).
• Implement and oversee daily catering program.
• Support the new hire on-boarding program.
• Managing and responding to the queues within the Cambridge related office Jira helpdesk.
• Ordering and maintaining cleaning, kitchen, office and washroom supplies.
• Receive, distribute, and post all incoming and outgoing office mail and packages.
• Request and coordinate any office repairs, shredding, or related business service needs.
• Provide general administration support to visitors and candidates, including issuing NDAs.
• Coordination with the London core IT and office team on furniture and IT orders for new hires and projects/events.
• Manage relationships with vendors, service providers and landlords.
• Management of the Cambridge office facilities budget.
• Acts as a lynchpin to the rest of the People Operations Global team.

We'd like to hear from you if you identify with the following

• Self-driven in finding and improving the workspaces for developers.
• Very dependable with an excellent ‘say-do’ ratio.
• An expert communicator both internally and externally.
• Able to organize office improvements and find new locations for UKGS.
• Able to create and manage budget for workplace projects related to UKGS.
• Able to organize and execute on team events for UKGS projects.
• Able to identify problems and solutions within the UKGS workplaces.
• Responsible for health and well-being of all staff and visitors to Cambridge location.

While we think the above experience could be important, we’re keen to hear from people that believe they have valuable experience to bring to the role. If you identify with the team and mission, but not all of our requirements, then please still apply.

The best ideas are often the least expected and require new ways of thinking; that’s why our teams at Improbable are made up of an incredible range of talented people. Improbable is proud to be an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status.