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Office Manager (on-site)

Climax Studios is an established 100+ person game developer based in Portsmouth, UK. Founded over 30 years ago, we work with well-known clients including Sony, Microsoft, Amazon and Google to produce multi-platform video games and interactive experiences.

We have a state of the art studio located in the heart of the beautiful Gunwharf Quays in Portsmouth overlooking the Harbour and we are looking for an Office Manager to join our team here at Climax Studios. The job is varied and challenging and the ideal candidate to join will be a self-starter, who is able to effectively and efficiently prioritise tasks, be detail-oriented, have good all-round administrative abilities, people skills and a positive, confident, can-do attitude. You will work alongside and report to the HR & Facilities Director whilst supporting development, recruitment and operations and IT in this role, which encompasses many aspects of facilities management as well as full administration and coordination of the office and reception.

Experience within the games industry is not essential, but enthusiasm and a can-do attitude coupled with recent / current experience in an OM role is.

Responsibilities

• Hosting visitors and guests on-site, sending NDA’s, getting refreshments, setting up meeting rooms as needed and ensuring compliance with H&S requirements
• Acting as a point of contact for incoming calls
• Implement and review relevant risk assessments: office, fire, first-aid, manual handling, working at height, young workers, lone workers, hearing and display screen equipment
• Assisting with onboarding for new starters, ensuring they have received all equipment and furniture required, received health and safety guidance, tour etc
• Distributing received post and deliveries and arranging for outgoing items to be sent via mail and courier
• Maintaining a tidy and organised environment, and being the liaison with external cleaning staff
• Taking ideas for great workplace perks and making them a reality
• Keeping the studio in a good stock of consumables, refreshments and stationery
• Negotiation and oversight of routine maintenance and contracts
• Being on top of arranged office maintenance, repairs, modifications etc. to ensure employees are aware, and disruption avoided
• Special projects or initiatives on an ad—hoc basis
• Assisting with travel and accommodation arrangements and booking for staff and interview candidates
• Ensure implementation and compliance with Fire, and Health and Safety legislation including training
• Managing projects; organising building / office repairs / maintenance, social events, diary management.

Requirements

• Strong interpersonal skills; someone who is a proactive, team player
• Personable and open-minded individual, with the ability to fit into a dynamic and creative team environment
• Proven organisational skills – with a proven ability to multi-task, plan and prioritise with ease
• Excellent problem-solving skills, and the initiative to tackle challenges
• Excellent communication skills, both verbal and written, is essential
• Hands on experience with PC and Windows, including competency with MS Office and G-Suite (Gmail, Google Calendar, Google Drive). Experience of using Trello for project management tasks is a bonus.
• A self-starter; who is self-motivated and likes a busy and varied role
• Full driving license
• The ability to demonstrate integrity and ensure discretion and confidentiality at all times
• A professional and diligent individual who values attention to detail – all tasks must be carried out to a high standard
• Recent / current experience of 5+ years in an Office Manager role. Previous experience in hospitality / customer service in addition is a bonus.
  
  Please note, we are unfortunately unable to consider candidates who require a visa for this role.

Benefits

• Cycle To Work Scheme
• Pension
• Fresh fruit and snacks
• A friendly, focused, ambitious and relaxed working environment
• Discount card for all the shopping centre stores
• Great seafront location, a short walk from the rail station, bars, restaurants, coffee shops