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Office Manager - Lisbon

THE POSITION

Miniclip is looking for highly organised and people-centric Office Manager to join the Real Estate & Workplace Services team in our brand-new Lisbon (MPT) Studio.

This is a full-time office-based position, please only apply if you have the right to work in Portugal.

WHAT WILL YOU DO?

As a passionate Office Manager, you will lead the local Workplace Services team in helping create an employee focused workplace experience, while managing the office and ensuring all day-to-day operations run smoothly.

DUTIES AND RESPONSIBILITIES

You will report to the Lead Office Manager based in London and work closely with the Real Estate & Workplace Services Team, as well as Miniclip Managers and the People & Organisation Team. Your main responsibilities will include:

• Maintaining an amazing office environment! Ensuring a highly efficient and enjoyable working environment for all Miniclip staff and visitors. This means ensuring that the office is maintained to a high standard, well equipped, and properly stocked at all times.
• Coordination of front office activities, including meet and greet for all internal and external visitors and upholding the brand image.
• Provide a “red carpet” welcome to visitors. This means making them feel like the most important guest that has ever visited and making their experience whilst visiting totally seamless.
• Operating the office budget managing office costs and ensuring that we always achieve the best value for money.
• Employee experience – Focus on excellent employee experience by providing a fantastic workspace and amenities. Working closely with the wider Office Management team to organise local, OneMiniclip and team building events both internally and externally. W ork closely with the People & Organisation team to organise and promote initiatives for the Lisbon office that help us to deliver our target employee experience.
• Assist the People & Organisation and IT team with the on-boarding of all new starters and the departure process for any leavers.
• Owning the day-to-day relationship and acting as primary contact for all vendors and 3 rd party contractors providing services to the offices, in order to ensure high standard and cost-effective services are being delivered; e.g IFM (integrated facility management) provider
• Working closely with the H&S Manager to ensure compliance in all Health & Safety, environment and sustainability aspects, certifications and procedures.
• Working closely with the Facilities Operations Manager to ensure the smooth running of the day-to-day FM activities. Supporting the FOM on planning and implementation of any office refurbishments or office moves. Managing the office space planning and constantly adapting our space to suit the business needs.
• Assist the Head of Workplace in any necessary real estate matters
• Providing adequate Fire Safety and First Aid cover for the office and the team based here; including attending and/or organising relevant training.
• Help manage our travel platform and, where needed, assist users in the Lisbon office with bookings for travel including flights, transportation, accommodation. Where necessary assist with bookings for staff from other Miniclip offices and any other visitors.
• Organise and coordinate all office administration and procedures to ensure organisational effectiveness, efficiency, and safety.

SKILLS & EXPERIENCE

You will be an exceptionally hard-working individual who wants to be in a job and team that they love and who is passionate and dedicated about their work. You will enjoy being social and love to have fun. You will be charismatic andwill continuously strive to deliver the best standard for the benefit of both yourself and your fellow Miniclippers.

You will have the following skills/or experiences:

• Demonstrable experience of previous office or facilities management
• Outstanding communication skills (written and verbal) along with a demonstrated ability to build relationships at speed and motivate others
• Excellent organisational skills
• Calm, flexible and approachable attitude, able to work under pressure
• Flexibility to work different hours as tasks require; very occasional weekend work
• Proactive and methodical approach, always using initiative
• Friendly, confident, articulate, courteous, and professional at all times
• High level of integrity and discretion when dealing with confidential or sensitive topics
• A creative and innovative mind
• Good computer skills, experienced using MS Office; Outlook, Word, Excel etc.
• Very good general IT knowledge, skills and understanding
• An excellent grasp of the English language both written and spoken

The following skills are desirable, but not essential:

• Qualified in Health and Safety (preferably IOSH)
• Trained office First Aider/Fire Marshall
• Additional languages are a benefit

ADDITIONAL INFORMATION

You will be working in our fashionable, open plan studio in Tagus Park (Oeiras, Portugal) with enthusiasts and professionals from the games industry. We like to maintain a very friendly and relaxed atmosphere, with regular team building and social events (virtually, currently). We understand that being tied to a desk all day is not fun and that’s why there is a games area and fridge with complimentary drinks and fruit for all staff.

We also have a fantastic benefits package.

THE COMPANY

Miniclip is a global leader in digital games with a mission of ‘unleashing the gamer in everyone’. The Company develops, publishes and distributes highly engaging games to an audience of over 250 million monthly active users across mobile, social and online platforms. They operate in eight countries, with a global workforce of over 900 people across 13 locations.

Founded in 2001, the Company has successfully grown a huge global audience in over 195 countries and across six continents. Miniclip has a unique understanding of the digital games space and has developed a strong portfolio of over 60 high-quality mobile games, extensive worldwide distribution, and an internationally recognised brand name. To date, Miniclip's digital games, which include the franchises 8 Ball Pool™, Golf Battle™, Football Strike™, Carrom Pool™, and Agar.io™ have generated more than 4 billion downloads. Miniclip has more than 45 million daily active players reaching people across the world in the pursuit of ‘unleashing the gamer in everyone’.

In February 2015, Miniclip was excited to receive a large majority investment from Tencent, one of the world’s largest technology companies and the world’s largest games publisher. This new chapter in Miniclip’s history strengthens the Company’s position, with Tencent recognising its achievements to date and future potential.

In the past three years, as part of their ambitious growth plans, Miniclip have been delighted to welcome the teams from Playsport (famous for Motorsport Manager), Yakuto (creators of Darts of Fury), Masomo (home of Head Ball 2), Ilyon (designers of Bubble Shooter), Eight Pixels Square (Sniper Strike) operating as Miniclip Derby, Gamebasics (creators of OSM Online Soccer Manager) now operating as Miniclip Netherlands, Green Horse Games (home of Football Rivals), and most recently Supersonic Software Ltd., trading as Puzzling.com (the team behind the highly successful Puzzle Page and Picture Cross) to the Miniclip Group.

F or more information, visit http://corporate.miniclip.com .