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Office Event Coordinator

At Improbable, we’re bringing together technology and games to create new opportunities and experiences. In order to achieve this, we need unique perspectives from diverse people, empowered to revolutionise how online games are made, delivered and paid for.

We believe one of the biggest, most impactful changes to the way we live our lives is going to come from the medium of games. Realising new communities, societies and vocations through virtual worlds is what drives our people and gives them purpose.

As our first internal office events coordinator, your main focus will be ownership of the internal events calendar. This will be a unique opportunity to contribute to company business growth goals, by supporting the employee engagement strategy, talent acquisition events, customer events and internal playtest events all of which play a vital role in the success of our scale-up business.

You will have the opportunity to be a real advocate for employee engagement within Improbable by building and running a calendar of events that tie into the culture of the company and the games industry.

You will join a fun, hardworking, energetic, and supportive team and will be constantly challenged in a modern, fast-paced environment and will also support the team on reception to ensure that all staff and guests of Improbable have an outstanding experience.

Supporting a growing company you will exercise flexibility and problem-solving abilities to adjust and prioritise based on frequent, last-minute changes, using a high level of integrity and discretion with confidential information.

Responsibilities

• Coordinate and be the point of contact for all internal office events and company socials, prioritising and managing internal stakeholders through event planning and execution.
• Act as a venue manager for all events held within the office, building and owning a calendar of events.
• Build external supplier and vendor relationships and internal cross-collaborative relationships relating to internal event management.
• Set and manage individual event budgets and manage the wider budget for the employee engagement calendar of events.
• Ensure health & safety and security considerations are in place for every event/initiative.
• Support the smooth running of the office reception, actioning and responding to all requests, and managing visitors to the office.
• Prepare for and welcome all new joiners to the company, and help to set up our end of week snacks and drinks.
• Drive projects to improve our employee and guest experience with a strong connection to culture.

Competencies

• An interest in the games industry and our mission to create meaningful virtual worlds.
• Proven experience planning and running a range of different types of events of varying sizes and audiences, solving unforeseen situations as they arise in a calm manner.
• Demonstrable experience in a customer service environment, with an inherent drive for going above and beyond to anticipate and meet the needs of staff or ‘internal customers’.
• Solid interpersonal and communication skills, both spoken and written. You understand how to adapt your style to best interact with different people across different job functions and levels.
• Highly social, with a can-do attitude, high energy levels, approachable, with the ability to react to last-minute changes, innovate and work creatively.
• Problem-solver, speedy at taking action, tackles tasks or problems head-on, using own resourcefulness and initiative to get things done and overcome challenges along the way.
• Team player, works well in a team environment and are able to collaborate easily, giving and receiving suggestions and criticism gracefully.
• Dedicated, driven and proactive. Once settled in a role, you don't need to be told what to do... you know! Striving to go above expectations and always looking at ways to improve.
• Flexible schedule to include working evenings when required.

The best ideas are often the least expected and require new ways of thinking; that’s why our teams at Improbable are made up of an incredible range of talented people. Improbable is proud to be an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status.