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Office Coordinator

Overview

The Marketing Team is looking for a highly organized Office Coordinator to assist in various administrative and cross-functional assignments. The ideal candidate should have experience managing medium to large scale department wide projects and initiatives as well as providing administrative support to senior management.

Responsibilities

• Welcome and offer general support to visitors
• Organize office operations and procedures to foster a safe and comfortable environment
• Be responsible for general maintenance, mail, purchases, supplies, equipment, invoices and groceries
• Assist the management team on monthly expense reporting
• Manage calendars and scheduling for senior management.
• Participate in department meetings as needed providing administrative support.
• Work with stakeholders on various department level activities to include employee engagement, department programs and activities
• Administer the employee game purchase and other programs within the department.
• Prepare purchase requisitions and ensure purchase orders are written for business and project related expenses.
• Ad-hoc project tracking and analysis.

Qualifications

• 2+ years’ experience in business or administrative role
• Past administrative experience
• Ability to prioritize and execute tasks in a high-pressure environment
• Strong communication, analytical, and problem-solving skills to help support department initiatives and ensure tasks are completed in a timely manner
• Excellent organizational skills
• Clear and concise communicator
• Ability to synthesize conversation into notes and actions
• Strong aptitude with Microsoft Office suite
• Strong organizational, time management and attention to detail

Preferred Skills

• Familiarity with Confluence, Teams and Slack
• Experience in Microsoft Office Tools and Applications
• Creative thinker with ability to think outside the box

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