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Office Coordinator - Frostbite (Temp)

(Temporary position, 1 year)

Frostbite

Frostbite is EA's state-of-the-art multi-platform game development engine. Our global team empowers game creators to shape the future of gaming by developing creative engine features and outstanding tools. We are honored to have thousands of game developers all over the world using Frostbite to create some of the most amazing games and player experiences in the industry.

We are looking for an organized Office Coordinator (Production Coordinator) to support our fast-paced and production-oriented team. As an Office Coordinator (Production Coordinator), you will provide support and act as the primary contact between your team and our internal and external clients.

This is an intermediate level position considered to be both dynamic and challenging. You will be acknowledged as the glue for this team! We are looking for someone who has experience with delivering outstanding customer service and support. Administrative experience is necessary in this role. The Office Coordinator (Production Coordinator) position has an administrative component, but also offers opportunities for creative expression. You will be encouraged to become an essential contributor and social advocate. Your customer service and take-charge ability will serve you well as the recognized 'social ambassador' for this fun-loving group.

Primary Responsibilities:

• Provide clerical support that aligns with department and team goals.
• Space planning and coordinating moves.
• Be a coordinator of services with internal and external contacts.
• Reconcile corporate cards and submit Oracle account set-up requests for team members and provide initial training and assistance on Chrome River reporting tool.
• Advocate company policies and procedures.
• Attend information & training sessions related to new studio processes.
• Organize meetings, conferences, team building, catering and special events logistics, onsite & offsite.
• Support the onboarding of new hires related to ensuring NUSUs (New User Set Ups) have been completed in advance; ensure all equipment, network access, and cube/office is set up before start date.
• Develop and maintain strong working relationships with internal and external partners.
• Help with branding team space.
• Maintain all department common areas and participating in creative sessions to appropriately brand these areas.
• Assist team members to submit or escalate Help desk tickets when appropriate.
• Oversee and maintain team email Distribution Lists and Credits.
• Extensive travel coordination working with team members & Travel Team and creating travel packages
• Facilitate company procedure information to team members regarding purchasing, expenditures, travel, use of facilities, and equipment use.
• Work with the Finance team by creating monthly financial reports.

Qualifications

• 5+ years administrative and/or executive assistant experience.
• Experience in event planning and organizing team building activities.
• Experience creating and manipulating advanced Excel spreadsheets, experience creating Word documents including complex formatting, forms and other related responsibilities.
• Planning, organizing, and scheduling abilities