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Office Assistant

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Overview

MachineGames is looking for an Office Assistant to join our studio. This role is for someone who likes to engage in a wide variety of areas of responsibility on different levels. The responsibilities are spanning from day-to-day operative HR-support and administration to projects related to for example health safety and work environment or compensation and benefits. In this role you will be part of a team of three and you will be reporting to the HR manager of the studio.

Our studio is located in central Uppsala, Sweden which is a small and vibrant city 30 minutes north of the capital Stockholm. It has a historical heritage reaching back to pre-medieval times. MachineGames is a part of ZeniMax Media inc. alongside sister studios Alpha Dog games, Arkane studios, Bethesda game studios, Id Software, Roundhouse Studios, Tango Gameworks, and ZeniMax Online Studios.

Our studio has a legacy of being down to earth and our everyday work as well as our long-term goals are driven by our values:

• We value Team performance over individual performance
• We practice an open door policy
• We deliver what we promise
• We give constructive and actionable feedback
• We practice ownership and accountability
• We learn from our mistakes.

This is a permanent position starting as soon as possible. For this role you must be permanently located within commuting distance of Uppsala and hold a Swedish work permit or be a Swedish citizen.

Responsibilities

• Daily maintenance of the office, ensuring all spaces are tidy and clean and equipped with required stationery: kitchen, conference rooms, common areas
• Responsible for the two kitchens including: removing breakfast, dishwasher, general tidiness and monitoring inventory.
• Being the FPC to and placing orders to Ica and Convini. Order administration.
• Coming up with and carrying out the studio’s Employee welfare initiatives, such wellness-activities, administration of merch and games, assisting at events and parties etcetera
• Travel coordination and administration
• Monitoring and answering the studios phone and general emails
• Petty cash purchasing
• Archiving (for example candidate NDAs)
• Picking up and leaving packages and envelopes at the post office/ with Fedex
• Updating of office related information on confluence
• General assistance to the Directors, for example reservations, scheduling, petty cash purchasing, ordering lunch etcetera
• Working flexible hours to be available during events in evenings
• Supporting the rest of the HR/Office team as needed

Qualifications

• Experience from an administrative role where you are used to maintaining structure and sharp deadlines
• Demonstrated ability to handle smaller projects, such as company events or coordinating a wellness vendor
• Service minded and collaborative yet able to take independent decisions
• Creative and self propelled
• Possess integrity to stick to plans and policies
• Proficiency in the MS Office suite
• Experience of an international setting where communication in English (writing and verbally) comes naturally
• Lastly you have a positive and solutions oriented outlook on life and work!

Applicant Privacy Notice

Applicant Privacy Notice