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Office Assistant
2 years ago
IO Interactive has made Barcelona its newest home! We want to do our best to make sure IOI Barcelona is seen and appreciated as a great place to work – which is where you come into the picture!
We’re looking for a proactive, detail-oriented and caring office assistant to join our talented team ensuring a smooth running, positive working environment. We’re looking for someone who can juggle multiple tasks, covering the daily operations of the building, internal events, internal service and receptionist tasks. You’d be part of our operation team, contributing to the continuous growth and happiness of our employees and our Barcelona office.
Responsibilities- Keeping an eye out at the office to maintain a good atmosphere
- Collaborating and coordinating with our landlord and our partners in the building
- Ensuring a clean, tidy, and functional office space both in kitchen, lounge areas and bathrooms
- Ordering supplies such as fruit, food, office supplies etc. and the occasional errand and shopping spree
- Receiving deliveries and organizing transportation between the offices
- Answering (snail)mail and forwarding to the correct recipients
- Planning collective lunches
- Finding discounts around town
- Taking meeting notes at our office meetings to be shared with the wider studio
- Coordinating visits between our offices
- Supporting with planning and execution of internal and external events
- Collaborating with IT in ensuring great meeting rooms
- Participating in the practical onboarding of new employees
- Acting as a confidant for HR and supporting in answering office related questions and requests
- The position will in addition to the above include some ad hoc tasks
Who you are:- A happy and proactive supporter, you get a smile on your face by fixing things and solving immediate problems
- Experience with event planning
- Experience with MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)
- Able to solve ad-hoc challenges independently
- Fluent in English, Spanish & Catalan
- Keen on facilitating our office success
- A team player who can contribute to our happy HR and operations team
- You are used to working in a fast-paced and customer-focused environment with a lot of questions and changing demands
We would love it if you had:- Experience from a service industry such as hotels/restaurants etc. as receptionist, assistant or similar
- An interest in games
- A genuine passion for facilitating growth and smiles on peoples' faces
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