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Manager II, Accounts Payable

Electronic Arts
Hyderabad Telangana India
2 years ago
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The CFO organization comprises a broad group of finance disciplines, with the common goal of partnering with business teams delivering strategies and providing our players with amazing experiences. Our finance teams assist the business in achieving profitable creativity by proving financial insight, reporting and guidance. We use progressive tools to analyze and visualize data, telling the story of financial drivers, performance, risks, and opportunities. We value attributes like collaboration and learning. We celebrate diversity and inclusion by creating a place where you can come to work and be yourself.

Role: Manager 2 - Accounts Payable

Location: Hyderabad

Report to: Director - Finance Manager – Accounts Payable (Shared Service Center Operations)

Introduction to the role:

The Procure to Pay Manager plays a key role in the finance shared service center operations in Hyderabad.

The successful candidate will lead the Procure to Pay teams comprising over 40 team members that has overall responsibility for handling all activities, including but not limited to: Purchasing, Vendor Invoice Processing and Quality Checks, Vendor Payments, Vendor management, Expense Report processing & audit, Close of AP ledger, Compliance with related policies & procedures and managing Corporate Card (Purchasing and Expense) programs. Apart from the core P2P operations, the role involves providing leadership and guidance to the teams supporting Global Strategic Sourcing and Procurement Operations.

This role has oversight of the global Purchase to Pay function and requires partnering across worldwide offices and teams including Royalty, Global audit etc. In addition, the Purchase to Pay Manager will be part of the shared services leadership team that establishes the strategic direction of the offshore organization and expected to drive continuous improvement initiatives (including automation initiatives) and participate in system change projects (not limited to IT) that add value to EA’s finance & accounting processes, reduces cost & eliminates wastage.

Roles & Responsibilities Operations Management

  1. Oversee purchase to pay for 35+ countries with responsibility for accurate, timely and complete processing of all AP transactions, coding to General Ledger and ensure compliance with deadlines, policy and local regulations as required.
  2. Develop, and implement policies and procedures related to Purchasing and Accounts Payable. Ensure process compliant with policies & procedures issued by corporate & regional controllers.
  3. Establish partnership with corporate & regional function owners, meet regularly to review performance using business and operational metrics (KPIs); highlighting risks, opportunities and ensuring any issues are proactively and timely addressed.
  4. Conduct periodic reviews with directs and operations teams, against set targets, understand issues & challenges faced, formulate a strategy to overcome challenges
  5. Ensure shared service center processes are well documented, aligned with policies & procedures approved by finance heads and meet internal or external audit requirements.
  6. Ensure department meets month & quarter end close requirements & timelines. Proper submission of month-end reports that are required to close books.
  7. Coordinate with Purchasing and Receiving departments to ensure efficient and accurate purchase order processing, matching, and resolution of discrepancies.
  8. Identify areas where process controls can be tightened or where process efficiencies can be implemented. Take action as required to ensure an environment of continuous improvement.
  9. Manage the Corporate Card program including Expense Travel / Entertainment program and Purchasing card program.
  10. Lead or participate in special projects involving AP and Sourcing initiatives
  11. Assist with Sarbanes-Oxley and other compliance requirements. Responsible for the preparation of annual 1099, escheatment and other AP reporting requirements.

People Management

  1. Hire, train, evaluate, lead and develop Purchasing & Accounts Payable staff to achieve results & professional development objectives. Delegate work with proper direction and accountability.
  2. Set performance expectations during annual reviews and throughout the performance period to ensure goals are met or reset if required.
  3. Develop directs through regular one on one coaching using formally agreed development plans and team members during monthly team meetings or on individual basis
  4. Identify and groom high performing individuals to take additional roles & responsibilities and ensure succession planning for all key positions.
  5. Encourage employees to follow industry, function trends, enhance knowledge in systems & tools
  6. Participate in department compensation planning including performance-based bonus, talent planning based stock award.

Strategic Initiatives

  1. Build the future shared service center strategy for procure to pay (including sourcing)
  2. Lead the process re-engineering and automation efforts for the Procure to Pay function. This will be a key area to look for in the candidate.
  3. Prepare existing team members for future change demands – staffing new work with existing experienced team members.
  4. Participate in project briefing, reviews to learn about project progress and derive actions for Hyderabad team.
  5. Investigate and maintain knowledge of current trends in finance shared services. Prepare along with directs / peers strategy to evolve shared service center in to a best in class organization by performing benchmarking, gap analysis and road map to achieve goals.

Job Requirements –

The desired candidate for this role will have deep familiarity with finance and accounting in a shared service center and the ability to manage a diverse group of professional and clerical positions.

  1. Graduate / Post Graduate in Commerce with Accounting major
  2. Qualified Chartered Accountant / CPA or MBA Finance is desirable
  3. Must have 12 plus years’ experience in finance & accounting operations, preferably in an outsourced or shared service center environment of which 8 years in a supervisory role.
  4. Must have end-to-end experience in managing large operations in Purchase to Pay (P2P)
  5. Should have experience of leading automation efforts (including RPA) in the finance & accounting processes.
  6. Experience in General Ledger Accounting is desirable.
  7. Experience in B2B environment where AP works with royalty, inventory vendors
  8. Working knowledge of ERP, MS Office applications and other tools relating to Procure to Pay & Sourcing.
  9. Outgoing personality with excellent verbal & written English communication skills, commitment to achieving results.
  10. Willingness to be flexible with working hours given the global coverage of this role.

Capabilities & Talents

  1. Demonstrates global business mindset and excellent stakeholder management skills
  2. Prioritize work and independently meet multiple deadlines, elevating issues to supervisor whenever required.
  3. Operate with high integrity and controllership mindset
  4. Effective time management, work prioritization and delegation skills.
  1. Ability to be flexible as a member of multiple teams and comfortably across functional areas as well as amongst all levels of management.
  2. Excellent organizational and analytical skills. Detail-oriented and thorough.
  3. Self-motivated, able to work with little or no supervision, demonstrates initiative, flexibility, teamwork, perseverance, maturity under pressure, and anticipates and resolves problems before they develop.
  4. Ability to Lead and manage a diverse team of finance professionals
  5. Coach and develop high performing team members
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