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Legal Operations Assistant

Job Summary:

Square Enix is seeking a full time Legal Operations Assistant to help manage operational and administrative matters for the legal department within its video game publishing operations throughout Europe. We work at the forefront of technology with some of the greatest IPs in the world such as Marvel Avengers, Marvel Guardians of the Galaxy, Final Fantasy, Kingdom Hearts, Dragonquest, Tomb Raider, Deus Ex, Outriders, Life Is Strange and the legendary Space Invaders. The Legal Operations Assistant will be an integral part of our international legal team helping the London Legal Team with their operational and administrative needs. This position will manage the Legal Department’s various operational and administrative requirements such as legal contract request and query allocation to lawyers, contracts administration, contract signature processing, scanning, digital filing and any other operational/administrative responsibilities as needed.

Requirements

Key Deliverables:

The Legal Operations Assistant’s duties include but are not limited to:

• Being the internal and external face of the legal team and the first point of contact for internal and some external stakeholders.
• Administering signature process for all agreements including signing, scanning and digital filing.
• Administering review, approval and payment of invoices received by the Legal department, working with the finance department and internal stakeholders.
• Co-ordination of external outsourcing of any legal work to outside counsel as required.
• Maintaining files and records and establishing/improving existing systems for managing new and archived documentation.
• Conducting user registration, support and training relating to the online contract request and management system
• Co-ordination of legal query and contract request allocation to lawyers within the legal team.
• General administrative support and assistance to the legal team.

Key Stakeholders:

This position will include regular interaction with the legal team in London and Los Angeles.

Knowledge & Experience:

Essential:

• Familiarity with Microsoft Office and use of scanner/copiers.

Desirable:

• Experience within an office administrative environment.
• Experience of working with a cloud-based Contract Management System (CMS) tool.

Competencies, Skills & Attributes:

Essential:

• Must have excellent organisational, time management and communication skills.
• Proficiency with Microsoft Office and Outlook.
• Ability to work autonomously and learn new software skills.
• Excellent attention to detail.

Other:

Desirable:

• Passion for video games is a big plus.
• Interested in Technology and/or Law.