Junior Office Manager

Job Overview

Wargaming is looking for a positive, problem solver and enthusiastic Office Manager to strengthen the Wargaming Office Administration team in our Belgrade office!

The main tasks of the Office Manager are to be the first point of contact and to facilitate the smooth day-to-day running of the office including internal and external questions, supporting in-company processes, and communication. The Office Manager works closely with the Office Administration team on all aspects of the office – premises, equipment, facilities, office services, and supplies.

What will you do?

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately - be the gatekeeper for the office
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Manage company’s incoming and outgoing letters, packages, e-mails, phone calls, and other forms of communication
• Daily supervision of conference rooms, general office areas, kitchens, and office supplies
• Support employees with their ad-hoc requests for office inventory, working lunch, internal and external meetings
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Prepare and administer documentation & archiving processes, set up comprehensive digital and hard copy filing
• Manage different internal systems like Parking, Jira, access cards monitoring tools
• Keep updated records of office expenses and costs
• Act as the point of contact between the manager and internal/external clients for General Manager
• Manage diary and schedule meetings and appointments for General Manager
• Take dictation and minutes

What are we looking for?

• Proven work experience as a Receptionist, Personal Assistant or Office Manager, or similar role
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills and attention to detail
• Multitasking and time-management skills, with the ability to prioritize tasks
• Discretion and confidentiality
• Team player and customer service attitude
• Fluent English language skills