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HR Coordinator - Fixed Term

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Human Resources Coordinator

HR Operations is central within our global HR department. We are the link to the Centres of Expertise (CoE) and provide operations support to teams across HR including HR Technology, HR Business Partners and Recruitment.

Working as part of an international team, you will be responsible for delivering an amazing service to employee's across the globe. The role of HR Operations Specialist acts as Tier 1 and 2 support to the business and is the link to our Centres of Expertise (COE) within HR.

In this role, you will be responsible for supporting the full employee life cycle, which includes recruitment coordination, employee lifecycle data entry and audits, handling employee files and documentation and HR administration (Tier 1 support). In addition to that, you will be responsible for independently advising on HR policies and practices, resolving manager and employee policy and process queries, and supporting continuous improvement initiatives (Tier 2 support).

This role can be based in the following locations:

• London, United Kingdom
• Stockholm, Sweden

Responsibilities

• Maintain our HRIS system - Maintain our HR Systems and all people records using Workday and other applicable systems, as well as ensure accurate and timely delivery of data to our internal partners and for relevant Government/Legal Compliance requirements.
• Administer and Maintain our Employment documentation – create and distribute employee life cycle documents/letters and maintain personnel files.
• End to end Recruitment coordination – Schedule and coordinate interviews, organise interviewee travel and support on-boarding all while providing a great candidate experience.
• Process improvement - Be a role model and the champion for HR process excellence. Take an active role in ensuring that knowledge articles and local policies are complete and developed. Lead in educating and advising managers and employees on HR policies, HR practices and local legislation . Identify and provide insight where HR operational improvement is needed and help to implement change on a local and global level
• Manage sensitive people issues - Maintain strict confidentiality and escalate sensitive people related cases to HRBPs/People Directors.

Skills

• Experience in supporting HR people processes
• Experience in managing multiple activities for different stakeholders (e.g. Employees, Managers, HRBPs, COE’s, Recruiters)
• Task-oriented, with the ability to handle a variety of employee lifecycle tasks at high volumes in a fast paced and constantly changing business, whilst also following specific processes and direction from respective team/project leads.
• Experience of working with recruitment or HR data systems, accurately inputting data and maintaining systems, preferably within a fast-moving company.

• Excellent written and verbal communication skills with stakeholders, employees, candidates and peers to ensure effective team collaboration and an enhanced customer/employee experience
• Knowledge and understanding of local employment law and ability to interpret HR policies
• You’ll appreciate and understand the need for confidentiality and discretion in dealing with any people related activities.
• Excellent IT skills – particularly Excel, Word and PowerPoint.